Assistant, Social Media & Strategic Promo Planning (R50029493)

About the Role

Key Responsibilities

• Process and manage department invoices, expense authorizations, and submissions to Accounts Payable
• Manage the monthly Social Media Budget and track Expense Authorizations
• Daily auditing of distribution platforms to ensure consistent messaging and capture support highlights
• Assist in building team documents and templates, while organizing team drives where all team documents live
• Help create team documents and templates, and manage team drives to store all team materials
• Work with Social Media agencies to assist with invoice processing and meeting schedules
• Assist the larger Strategic Promo Planning, and Social media teams with logistics, travel, and set-up for meetings and related activities
• Assist Social teams with various partner and vendor onboarding and evaluations
• Participate and contribute to team brainstorming sessions
• Capture detailed notes during meetings and ensure they are accurately documented and distributed to relevant team members
• Interact with internal departments, business partners, and vendors, coordinating marketing activities and logistics as needed
• Support two VPs with calendar management, travel, expense reports, and other administrative tasks

Requirements

• Prior media/marketing experience
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment
• Excellent written and verbal communication skills, with a collaborative mindset and strong interpersonal abilities
• Team player
• Clear communication skills and the ability to interact with a diverse group of people
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail, Calendar)
• Interest in the digital media & entertainment space

Nice to Have

• Bachelor's Degree

Qualifications

• Bachelor's Degree (preferred but not required)

Benefits & Perks

• Paid time off
• 401(k)
• Medical/dental/vision insurance
• Other benefits in accordance with applicable plan documents