Editorial Assistant

About the Role

Key Responsibilities

• Managing and delivering the agreed key date targets for the list
• Liaising with key stakeholders, both internal and external
• Supporting colleagues within own department
• Developing and maintaining strong working relationships with authors, volume editors and series editors to ensure a high standard of author care throughout the publishing process
• Keeping the publishing program on schedule through regular liaison with authors, and by maintaining and updating the frontlist plan for any given year
• Preparing scripts for handover to production to agreed standards and on schedule
• Setting up new titles on Biblio, and ensuring that any changes to projects are updated promptly and in line with key dates
• Commissioning peer reviews for projects as requested by their manager; ensuring these reviews are delivered in a timely way; recording the progress of all projects under review
• Preparing contract offers for new projects when directed by the acquisitions editor, and with the acquisitions editor's guidance
• Preparing contributor contracts with the acquisitions editor's guidance and ensuring they are returned in a timely way and filed correctly
• Putting together cover briefs, cover copy and briefs cover designs, where required
• Supporting editors in managing backlist, including monitoring stock levels, print on demand, and reprints, as required
• Responding promptly and appropriately to external and internal inquiries
• Liaising closely with production and marketing to ensure they have the information they need, when they need it, in line with key dates
• Providing basic reports and sales information
• Completing pro forma and book orders
• Providing administrative support for Manager (filing, photocopying, etc.)

Requirements

• Knowledge and/or experience of relevant processes, systems and websites
• Experience in management of own workload
• Basic project management skills
• Interest in developing industry and market awareness
• Calm and logical response under pressure
• Highly organized with the ability to multi-task and prioritize
• Attention to detail and accurate proof reading
• Effective teamworking, networking and relationship-building skills
• Ability to handle and communicate information sensitively and professionally
• Excellent oral and written communication skills
• Commercial awareness and customer focus
• Valuing quality of content, author care, company reputation and customer relationships

Qualifications

• Residence within the DMV area within a commutable distance to Greenbelt, MD
• Ability to work on a hybrid-remote schedule

Benefits & Perks

• Medical
• Vision
• Dental
• 401(k)
• Paid Time Off
• Hybrid Work Schedule