Editorial Assistant (History)

About the Role

Key Responsibilities

• Managing schedules for manuscripts under contract and negotiating delivery deadlines.
• Monitoring schedules and delivery dates.
• Acting as the main point of contact with authors, responding to their queries, and ensuring timely submission and publication of manuscripts.
• Maintaining timely and accurate records by updating internal databases, spreadsheets, and project management systems.
• Checking and preparing book manuscripts for production and meeting handover goals.
• Arranging peer reviews of book proposals under consideration.
• Sending author contracts and responding to any queries raised.
• Processing payments, maintaining project records, requesting copies of books, and setting up vendors.
• Liaising with internal departments regarding royalties, marketing materials, and production schedules.
• Supporting the Editor/Publisher in achieving revenue and profitability targets.

Requirements

• Strong administrative skills.
• Highly organized with strong prioritization and time management skills.
• Ability to work efficiently, calmly, and to a high standard while meeting deadlines.
• Meticulous attention to detail.
• Excellent interpersonal and communication skills, with the ability to communicate professionally with internal and external stakeholders.
• Team player with a flexible, positive approach and enthusiasm for learning.
• Confident use of MS Office applications and willingness to learn other systems.
• Demonstrable interest in working in academic publishing.
• No experience needed, but candidates should be able to articulate their interest in publishing.

Nice to Have

• Experience working in publishing or a related administrative role.
• Familiarity with project management systems.

Qualifications

• No formal educational qualifications specified, but a demonstrable interest in academic publishing is preferred.

Benefits & Perks

• Starting hourly rate of $22.64/hour (~$41,204 annually) plus up to 5% performance bonus.
• Flexible work/life balance with a supportive, flexible working culture.
• 15 days paid vacation.
• 10 paid sick days.
• 2 paid floating holidays plus a paid day off for your birthday.
• 3 additional discretionary days off during the holiday season.
• 4 paid volunteering days annually.
• Up to 8 weeks of paid parental leave.
• Paid leave for significant life events such as moving or wedding.
• Medical, vision, dental, and voluntary benefits.
• 401(k) with employer match.
• Seasonal social and charitable events.