Project Coordinator

About the Role

Key Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings); work with project team members on project activities, communicate with TCR's, engineers, and designers on behalf of PM; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.).
• Prepare re-projections of project spending and cash flows, monitor budget variances, perform cost tracking/analysis, and provide analysis and verification for SOX activities.
• Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders.
• Create contract requisitions, assist in preparing Request for Proposal and/or Scope of Work, evaluate bids, analyze bid results, and assist in awarding contracts; communicate with Supply Chain and work with Contractors on UVLs, invoices, contracts, proposals, AOC, retention, etc.
• Coordinate the work order process from creation through in-serving and closing, including generating Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, and completing the Major Plant in Service report.

Requirements

• Bachelor's or Associate's degree in Construction Management, Engineering, Accounting, or Business.
• Zero to three years of experience working on project budgets, projections, and cost tracking/analysis.
• Zero to three years of experience working with accounting principles (debit and credits).
• Proficiency with Microsoft Office projects and experience with financial costing software.
• Ability to manage time effectively and efficiently, with organizational and planning skills.
• Strong written and verbal communication skills.
• Ability to work in a highly cross-functional and virtual environment.
• Ability to plan, set, and achieve goals.
• Demonstrate personal character and integrity.

Nice to Have

• Experience working with financial costing software.

Qualifications

• Educational background in Construction Management, Engineering, Accounting, or Business.

Benefits & Perks

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan with Pre-tax and Roth post-tax contributions
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)