Administrative Assistant - Marketing (Part-Time)

About the Role

Key Responsibilities

• Utilize programs such as Word, Excel, PowerPoint, and Adobe Acrobat to create and edit documents related to donations, contracts, reports, newsletters, labels, and more.
• Assemble and organize promotional materials related to Zoo sponsors of events, rides, and attractions.
• Maintain and update a database of media, promotional, and other division contacts.
• Manage special event registration in the point-of-sale system, track attendance, and transfer customer registrations.
• Assist with event setup and work at events.
• Respond to phone, email, and social media inquiries, including general Zoo inquiries, special events, media, donations, Zoo membership, animal inquiries, and complaints.
• Monitor social media reviews and inbox messages.
• Maintain a positive culture of collaboration, accountability, and respectful behavior.
• Assist with populating brochure racks, ordering and filling supplies for the office, and organizing office space and furniture.
• Provide support for processing invoices and payments through the finance system, including inputting information and organizing invoices.

Requirements

• Current resident of Wisconsin.
• Valid Wisconsin Driver's License, able to be maintained through employment.
• Possession of a High School Diploma or GED equivalent.
• Intermediate knowledge of computer and software applications such as Word, Excel, PowerPoint, Smartsheet, and Adobe/PDF.
• At least one (1) year of experience in administrative office support.
• Ability to lift/carry and push/pull up to 30 lbs.
• Willingness to flex schedule as needed for evening and weekend events.

Nice to Have

• Basic knowledge of purchasing software.
• Strong oral and written communication skills with both individuals and groups.

Qualifications

• High School Diploma or GED.

Benefits & Perks

• Competitive benefit package.