Media Coordinator

About the Role

Key Responsibilities

• Obtain ad copy and other deliverables from sales representatives or advertising clients to complete advertisement orders.
• Review incoming ad copy to ensure accuracy in size, shape, color, index, and location, and contact clients or sales reps to obtain necessary information.
• Upload ad copy and enter all required information into the order entry system.
• Input advertisement order information into MIS, including confirming and adding new advertiser details.
• Coordinate with sales representatives to complete ad revisions or order changes, process updates, and document communication of changes in MIS.
• Assist sales reps with problem ad identification and resolution, work with collections to resolve credit holds, and coordinate ad proof approvals.
• Process pulls from exact orders, ensuring previous artwork is correct and attached, and assist with ad-related administrative and layout quality checks.
• Provide general administrative support to leadership, sales representatives, and as assigned by the Media Coordinator Supervisor.
• Contribute to training documentation and support sales initiatives as needed.

Requirements

• Post-secondary education or training in Sales or Business Administration (preferably a two-year college degree/diploma).
• A minimum of four years of administrative/clerical experience, preferably in a production environment and in a supervisory role.
• At least two years of experience as a Sales Administrator or Project Administrator at Naylor or in a comparable environment.
• Superior written and verbal communication skills.
• Strong organizational and interpersonal skills with the ability to work in a fast-paced, deadline-oriented environment.
• Intermediate proficiency in Microsoft Office, specifically Word and Excel.
• Minimum keyboarding speed of 40 words per minute.
• Proficient in using Naylor's MIS system.
• Complete understanding of sales budgeting guidelines for projects and personal budgets.
• Ability to operate with honesty, integrity, teamwork, and respect according to Naylor's operating values.

Nice to Have

• Experience in a production environment and supervisory roles.
• Experience with ad processing and client communication.

Qualifications

• Post-secondary education or training in Sales or Business Administration.
• Four years administrative/clerical experience.
• Two years experience as Sales or Project Administrator.