Assistant, Media & Strategic Development

About the Role

Key Responsibilities

• Support two senior publicists by managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Provide general office support by answering emails, fielding media inquiries, submitting expenses, and coordinating mailings.
• Prepare and process expense reports accurately and in a timely manner.
• Maintain and organize press clippings, media lists, and departmental files.
• Monitor, track, and clip media coverage; create news updates.
• Manage press calendars and schedules.
• Research and compile media contacts for various campaigns across print, online, broadcast, podcasts, etc.
• Draft and proofread communications including press releases, media alerts, pitches, and internal memos.
• Liaise with media, managers, partners, and internal departments such as marketing, promotion, digital, creative, commerce, and international.
• Coordinate artist interviews, photoshoots, special events, and appearances.
• Help organize and execute press events, listening parties, and red carpet appearances.
• Pitch and coordinate media interviews and tour press.
• Coordinate servicing of advanced music and press materials.
• Serve as a professional PR liaison.
• Assist in creating and distributing press materials like artist bios, press photos, and EPKs.
• Monitor news and industry trends relevant to artists and the music business.
• Update and maintain media databases with accurate contact information.
• Ensure publicity materials are archived and accessible.
• Provide ad-hoc support to the publicity team as needed.
• Stay informed on company priorities, artist releases, and industry news.

Requirements

• 1-2 years of administrative experience, ideally within a music, entertainment, media, or PR agency setting.
• Exceptional verbal, written, and interpersonal communication skills.
• Strong organizational and time management abilities, with capacity to handle multiple tasks in a fast-paced environment.
• Familiarity with media monitoring tools and databases (e.g., Cision, Muck Rack, Meltwater) is a plus.
• Solid understanding of traditional and digital media landscapes, including social media platforms.
• Ability to work independently and collaboratively.
• Discretion and ability to handle confidential information.
• Proactive and resourceful with a 'can-do' attitude.
• Passion for music and genuine interest in artist development and media relations.

Nice to Have

• Proficiency in Google Workspace, Adobe Photoshop, Cision, Burrelle's, Filemaker Pro.
• College Degree Preferred.

Qualifications

• College Degree (preferred).

Benefits & Perks

• Salary range of $17.95 to $23.00 hourly.
• Information about benefits can be found in the '2025 Benefits At A Glance' document.