Facilities Project Coordinator

About the Role

Key Responsibilities

• Ensure a One Team mentality by developing and maintaining relationships with client and key stakeholders.
• Inspire a team of Clients, Consultants, Designers, and General Contractors to collaborate in ways that deliver great outcomes for our clients.
• Contribute to a diverse, supportive, and talented team.
• Demonstrate the ability to create a solutions-oriented environment focused on delivering value to the client.
• Review data and analysis information to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment.
• Create an environment where direct reports are engaged, understand, and are committed to both corporate and client goals.
• Face to face and remote daily communication and interpersonal interaction is key responsibility to perform the job.
• Work with a team, directly and indirectly, who delivers a wide variety of projects for both new construction and tenant improvement projects.
• Manage projects individually as well as part of a team.
• Read/interpret construction drawings and make recommendations as necessary.
• Proactively communicate and escalate any issues to management for timely resolution.
• Support the project team in the management of the design process with Architects, Interior Designers, Consultants, Engineers, Testing Agencies, and Commissioning Agents.
• Serve as liaison between the client facilities, capital projects, interiors teams, and JLL FM team.
• Collaborate across all JLL and client platforms including facilities managers, building engineers, occupancy planners, and move managers.
• Apply technology to drive change and provide data accuracy for reporting.
• Champion safety by ensuring JLL guidelines are followed.
• Provide construction cost/benefit analysis as required.
• Build and maintain strong client relationships and manage conflict resolution.
• Identify and address areas of concern regarding potential liabilities and risk to manager and client.
• Drive the 'Trusted Advisor' culture throughout all levels of the team.
• Verify that the scope is accurate and inclusive of the needs of the project with site teams and client project management.
• Verify that the punch list is accurate and vendor completes all work in a timely manner.
• Ensure all new equipment is properly tagged, entered into the CMMS system along with warranty data.

Requirements

• Bachelor degree from an accredited institution or equivalent work experience.
• 4+ years of relevant experience related to base building and interiors construction management.
• Strong knowledge of building systems (mechanical, electrical, plumbing, fire/life safety) and related regulations (NFPA, OSHA).
• Ability to read/interpret construction drawings and make recommendations.
• Proficiency in project management technology tools (e.g., MS Project, Excel).
• Excellent verbal and written communication skills, including PowerPoint presentations and email correspondence.
• Strong organizational and analytical skills.
• Experience leading high-performing teams and managing multiple projects simultaneously.
• Knowledge of architectural drawings, furniture, and space planning concepts.
• Understanding of corporate real estate processes including budgeting, scheduling, and capital planning.
• Experience in client-focused, results-driven environments.

Nice to Have

• Process improvement experience.
• Experience in a results/metrics-driven organization.
• Experience in leading high-performing teams.
• Corporate Real Estate/Office project management experience.

Benefits & Perks

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.