Marketing Assistant

About the Role

Key Responsibilities

• Manage vendor communications and coordination for marketing-related services.
• Maintain organized digital and physical filing systems for marketing inventory, assets, and documentation.
• Coordinate onboarding procedures, including development and distribution of materials and communications.
• Coordinate and schedule staff headshots, and maintain an organized, up-to-date photo library for marketing and proposal use.
• Assist in the planning and coordination of client appreciation and giving initiatives.
• Register staff for business development and networking events.
• Process check requests and card payments for event participation and production needs.
• Support the creation and distribution of internal and external reports.
• Assist in the preparation of qualifications packages and pursuit-related materials.
• Coordinate and complete teaming forms, client questionnaires, and compliance documentation.
• Maintain and update resumes and other collateral to support pursuit efforts.
• Maintain Project Records in CRM and assist with client and market research.
• Collaborate with technical staff to gather content and ensure timely, high-quality submissions.
• Support marketing planning and campaign execution.
• Assist in developing and formatting technical documents to align with branding standards.
• Create and update templates for administrative and marketing use.
• Support marketing outreach through accurate CRM data management.
• Develop and distribute the weekly internal “Industry Updates” newsletter.
• Assist in planning, content development, coordination, and providing day-of support for internal and external events.
• Coordinate logistics, materials, and A/V support for meetings, training sessions, and presentations.

Requirements

• Bachelor's Degree in Business, Communications, Marketing, or related field (or substitute experience).
• Minimum of 2 years' experience preferred.
• Efficient in Microsoft Office including Word, Excel, and PowerPoint.
• Proficiency in Adobe Creative Cloud Apps, including InDesign.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong ability to prioritize tasks and meet deadlines.
• Willingness to learn and adapt to new tasks with a solutions-oriented approach.
• Creative mindset with a passion for storytelling and content creation.

Nice to Have

• Experience with marketing campaign development and execution.
• Experience with CRM platforms and client/market research.
• Ability to develop and format technical documents.

Qualifications

• Bachelor's Degree in Business, Communications, Marketing, or related field.
• Minimum of 2 years' experience preferred.

Benefits & Perks

• Hands-on role in a leading professional services firm with an established global brand.
• Opportunity to work on diverse projects as part of the Hawaii Region and North America marketing team.
• Mentorship and guidance from experienced professionals.
• A dynamic and supportive work environment that fosters creativity and innovation.