Marketing Specialist and Proposal Writer

About the Role

Key Responsibilities

• Coordinate, manage, write, edit, and design proposals, brochures, and other marketing materials.
• Provide administrative support for marketing activities across the firm.
• Draft, format, edit, and proofread materials to ensure correct grammar and spelling.
• Work with teams on capture planning and strategize responses to RFPs and RFQs.
• Develop and maintain marketing collateral and tracking systems.
• Compile qualification documents using internal resources and input from project managers and leadership.
• Ensure on-time delivery of proposals and marketing materials.
• Assist in creating company brochures and coordinating project photography/videography.
• Maintain consistent formatting across proposals and company materials.
• Prepare graphics for proposals and presentations.
• Support the company's social media presence.
• Track and distribute external bid advertisements to Project Managers and update the CRM system.
• Operate marketing equipment such as laminators and binding machines.
• Stay informed on print requirements for brochures, business cards, and displays.
• Maintain professionalism and confidentiality.
• Occasionally work irregular hours.

Requirements

• Associate's degree in Communications, Journalism, or a related field.
• Minimum 3 years of experience in marketing or proposal writing, preferably in the Architecture & Engineering industry.
• Experience working on federal proposals is a plus.
• Corporate social media experience is a plus.
• Valid driver's license and ability to pass a drug and alcohol test.
• Proficiency in Adobe InDesign and Photoshop.

Nice to Have

• Experience working on federal proposals.
• Corporate social media experience.

Qualifications

• Associate's degree in Communications, Journalism, or a related field.
• Minimum 3 years of experience in marketing or proposal writing.
• Experience in civil engineering or research is preferred.
• Driver's License.

Benefits & Perks

• Health, Dental, and Vision Insurance Plans
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Life, AD&D, Short-Term and Long-Term Insurance
• Optional Voluntary Insurance Plans
• Flexible Spending Account (FSA) & Dependent Care
• Wellness Program & Employee Assistance Program
• Paid Time Off (PTO) and Jury Duty Pay
• ID Theft Protection
• Tuition or Student Loan Reimbursement
• Flexible Work Schedule