Program Project Coordinator

About the Role

Key Responsibilities

• Manages reporting and ensures company resources are utilized appropriately.
• Manages project schedules and coordinates departmental project activities, ensuring project phases are documented appropriately.
• Manages individual projects as they arise and provides direction regarding additional areas of opportunity.
• Presents results and manages/facilitates individual workshops and committee meetings.
• Provides leadership and expertise of administrative processes and paperwork flow within Stanford Hospital and Clinics.
• Coordinates hiring, onboarding, and reviews departmental HealthStream Courses compliance.
• Oversees equipment and supplies allocation, facilitates inventory reviews, and prepares facility reports.
• Tracks and presents cost management efforts to departmental staff meetings.
• Manages events and coordinates requests for support from departments such as communications, housekeeping, engineering, and maintenance.
• Serves as the STAR representative, coordinating installation and maintenance of data and phone communication.
• Ensures new hires have resources as needed and participates in assigned projects, completing work within requested timeframes.

Requirements

• High school diploma or equivalent required; Bachelor's Degree preferred.
• Two to five years of experience interacting with clients, customers, and/or patients in a complex environment.
• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.
• Ability to manage multiple changing priorities and work effectively both independently and collaboratively.
• Demonstrated ability to seek out and obtain information independently.
• Ability to exercise good judgment and discretion in confidential situations.
• Excellent written and verbal communication skills.
• Professional appearance and composure with all individuals including faculty and management.
• Ability to utilize critical thinking and time management skills to develop effective work plans.
• Interest and ability to learn new software programs as required.
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with office equipment such as Meridian phone system, copiers, and facsimile.

Nice to Have

• Experience with hospital and clinic organization.

Qualifications

• High school diploma or equivalent; Bachelor's Degree preferred.

Benefits & Perks

• Base pay scale generally starting at $42.49 - $55.24 per hour.
• Opportunities for professional growth and working in a mission-driven healthcare environment.