Project Coordinator

About the Role

Key Responsibilities

• Provide expertise, advisement, coordination, and recommendations on all phases of mechanical project development and implementation in support of OBO/FAC.
• Serve as OBO/FAC Subject Matter Expert (SME) on engineering design reviews, project planning, space planning, building code analysis, and construction design reviews.
• Advise management and contractors to promote effective facilities operations and agency-specific activities.
• Develop and review project schedules, track changes, and manage updates.
• Review planning documents, design concepts, and conduct building code compliance evaluations.
• Perform peer reviews of plans, specifications, and technical reports.
• Develop cost-benefit analyses, design life cycle cost estimates, and conduct technical and feasibility studies.
• Work closely with OBO/FAC and post Facility Managers to ensure contract requirements are followed and report concerns directly to the COR.
• Identify project alternatives, advise on contractor availability and local assets, and develop action plans for implementation.
• Ensure all project actions are understood, carried out, and completed in a timely manner following leadership decisions.
• Assist in preparing reports, papers, and documents for senior leadership, including sensitive documents.
• Oversee the production of technical information, maintain technical and design standards, and review planning documents.
• Develop assessments of project effectiveness, identify areas for improvement, and recommend actions.
• Coordinate complex, high-priority projects involving multiple disciplines and stakeholders.
• Enlist support from staff to meet project objectives within established timeframes.
• Ensure project objectives are met, recommendations are practical, and implementation plans are followed up on.
• Provide technical guidance and training to employees, including annual training for efficiency and compliance.
• Develop and train personnel on project functions.

Requirements

• Bachelor's degree; a Master's License in the required discipline will be considered if all other requirements are met.
• Working knowledge of MS Project.
• Valid driver's license to operate Mission vehicles.
• Proficiency in AutoCAD and other visualization software with strong graphic skills.
• Experience with project management concepts, methods, and best practices for overseeing mechanical projects.
• Knowledge of regulations governing acquisition of equipment, personnel, and supplies supporting embassy operations.
• Ability to manage critical, time-sensitive projects requiring extensive coordination across organizations.
• Effective interpersonal skills to garner cooperation and support for planning, operations, and management initiatives.
• Ability to work effectively in a multidisciplinary team under stress and tight deadlines with minimal supervision.
• Excellent oral and written communication skills for planning, organizing, coordinating, advising, and negotiating.
• Experience levels vary by position: Level I (1-2 years), Level II (2-4 years), Level III (4-7 years), Level IV (7+ years).

Nice to Have

• Bachelor's degree in Mechanical, Electrical, Civil, or Architectural discipline (preferred).
• Journeyman License.

Qualifications

• Bachelor's degree (or Master's License in the discipline).
• Experience with project management and construction documentation.
• Knowledge of regulations supporting embassy operations.
• Proficiency in MS Project and AutoCAD.

Benefits & Perks

• Full range of benefits including medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement.
• Pay rate determined based on experience, qualifications, location, and market data.
• Compliance with applicable laws such as FLSA, DBA, CBA, or SCA as applicable.