Project Coordinator

About the Role

Key Responsibilities

• Maintain and coordinate the executive's calendar, ensuring alignment with strategic priorities. Schedule meetings, calls, and events, and provide timely reminders.
• Organize travel logistics, including flights, accommodations, transportation, and itineraries, ensuring all details are efficiently handled and communicated.
• Process and track expenses. Prepare and submit expense reports in a timely manner.
• Handle correspondence (email, phone, etc.) on behalf of the executive, including drafting and sending emails, responding to inquiries, and prioritizing communication as needed.
• Develop and maintain detailed project plans for key initiatives. Define project scope, goals, timelines, and deliverables, ensuring alignment with strategic business objectives.
• Monitor the progress of ongoing projects, track milestones, and provide regular status reports. Identify potential issues and communicate them proactively.
• Collaborate with cross-functional teams, ensuring that key stakeholders are informed and aligned throughout each project.
• Create and maintain high-quality slide decks, reports, and other presentation materials for both internal and external stakeholders. Prepare materials for meetings, ensuring they are visually appealing and aligned with key messages.
• Assist with ad-hoc projects and tasks as requested by the executive.
• Manage confidential and sensitive information with discretion.
• Help streamline operations and processes, suggesting improvements for efficiency where appropriate.
• Maintain a high level of organization and time management to ensure all responsibilities are executed promptly.

Requirements

• 1+ years as a Project Coordinator, or similar role, with a focus on both administrative support and project management.
• Ability to work onsite at one of our office locations.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Jira, Asana, Trello, or similar).
• Experience in preparing professional presentations and reports.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with the ability to interact with individuals at all organizational levels.
• High attention to detail and accuracy in managing schedules, travel arrangements, and expenses.
• Ability to work independently with minimal supervision and proactively identify and solve problems.
• A strong sense of confidentiality and professionalism when handling sensitive information.
• Bachelor's degree or equivalent work experience in a related field (preferred).
• Flexible and adaptable to changing demands and priorities.

Nice to Have

• Experience with project management tools such as Jira, Asana, Trello, or similar.
• Bachelor's degree or equivalent work experience in a related field.

Qualifications

• Bachelor's degree or equivalent work experience in a related field (preferred).
• 1+ years of experience as a Project Coordinator or similar role.

Benefits & Perks

• Salary range of $57,500 to $75,000 or hourly equivalent, based on education, experience, and certifications.
• Comprehensive healthcare package (medical, dental, vision).
• Disability and group term life insurance.
• Health and flexible spending accounts.
• Utilization bonus.
• 401k retirement plan.
• Flexible time off for salaried employees.
• Flexible work arrangements.
• Additional benefits and incentives.