Project Coordinator

About the Role

Key Responsibilities

• Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel
• Enter jobs/job information into accounting system
• Compile needed information for material purchases, submittals, O & M manuals, etc. per PM request
• Pull permits for worksites as well as request inspections
• Type up Proposals/Service Agreements as needed
• Assist with ordering equipment for jobs
• Print plans/specs/etc. as needed
• Help schedule and facilitate job take-off meetings
• Assist with job close out documentation
• Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required
• Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner
• Follow up and expedite late items. Perform additional assignments per direction
• Coordinate branch meetings/banquets and special projects as needed by the branch
• Any coordination issues which cannot be resolved are elevated to the project manager (escalation)
• Communicate effectively, manage conflicts and build rapport with field employees

Requirements

• High school diploma required; higher education preferred
• 2+ years customer service experience required
• Project coordinator experience preferred
• Proficient in Microsoft Office (Word and Excel)
• Strong communication skills, both verbal and written
• Detail-oriented with a high capacity for multitasking
• Strong Customer Service Skills
• Desire to actively contribute to a team environment
• Positive safety attitude and personal integrity - both are non-negotiable
• Exemplify Company values
• Competence to keep personnel information strictly confidential
• Strong interpersonal skills; ability to interact with all levels of the company at field sites and offices, and effectively