Project Coordinator

About the Role

Key Responsibilities

• Responsible for project setup and maintenance across various platforms including Smartsheet, PlanGrid, and TRIRIGA
• Manage the addition of new team members and vendor contacts to various platforms such as Smartsheet, PlanGrid, TRIRIGA, and SharePoint
• Coordinate and oversee ordering of site surveys and water tests for all projects
• Facilitate onboarding and training for new team members on program platforms, processes, and tools
• Contribute to resource allocation by maintaining accurate resource availability data and reports
• Effectively communicate program updates and process changes through email and Microsoft Teams
• Maintain and promptly update the program's vendor contact list
• Submit and track support tickets across various platforms, ensuring timely resolution of technical issues and system access requirements for the team
• Contribute to the development and maintenance of program documentation, including fillable PDFs, reports, and Smartsheet dashboards
• Create, maintain, and update Smartsheet reports for team members and leadership
• Support the tracking of program key performance indicators (KPIs), milestones, and deliverables, while proactively identifying and escalating potential issues or risks to leadership
• Organize meetings, prepare agendas, take notes, and follow-up on action items
• Upload final project photos to the client's designated database upon project completion
• Assist with managing a diverse portfolio of numerous projects across various stages and complexities
• Provide comprehensive support to the PMO team in addressing inquiries, requests, and special initiatives

Requirements

• Bachelor's degree from an accredited institution preferred
• 2+ years of relevant experience in project or program management and data tracking
• Attention to detail and analytical mindset, with the ability to identify and resolve issues proactively
• Comfortable with short deadlines and driving results in fast-paced environments
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively
• Adept at leveraging technology and enthusiastic about learning new systems
• Results-driven problem solver, capable of identifying and delivering strategic solutions for clients
• Excellent team player with strong collaborative skills and the ability to interact with executive level internal & external clients
• Proactive and professional communicator across multiple channels, including Microsoft Teams, email, phone, and in-person
• Proficiency with Microsoft Office products

Nice to Have

• Experience working with cross-functional teams in a multinational environment
• Strong problem-solving skills and the ability to think creatively to overcome challenges
• A positive attitude and a passion for continuous learning and professional growth
• Experience with Smartsheet, SharePoint, TRIRIGA and/or PlanGrid is a plus

Benefits & Perks

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays