Project Coordinator Intern

About the Role

Key Responsibilities

• Assist in the development of project plans by gathering data, organizing documentation, and helping define objectives, timelines, and resource needs.
• Participate in project kick-off meetings and help prepare materials to ensure clear communication of goals and expectations.
• Support the tracking of project progress and help identify areas where adjustments may be needed.
• Work closely with project managers and team members to support day-to-day project activities.
• Help coordinate tasks and follow up on action items to ensure alignment with project objectives.
• Assist in preparing updates and communication materials for HOA board members, homeowners, and other stakeholders.
• Support the tracking of project budgets and expenditures by organizing financial data and assisting with reports.
• Learn to identify potential project risks and assist in documenting mitigation strategies.
• Maintain organized project files, including meeting notes, status updates, and planning documents.
• Help coordinate with public and private agencies by preparing documentation and tracking approvals or permits.
• Support quality control efforts by helping review deliverables and ensuring they meet project standards.
• Assist in monitoring adherence to procedures and suggest improvements where appropriate.
• Provide general assistance with operations to help maintain workflow and meet project timelines.
• Participate in meetings and work groups to observe and contribute to discussions on project integration, issue resolution, and policy updates.
• Follow all safety protocols and company policies while performing tasks.
• Assist with special projects and tasks as assigned, contributing to team goals and learning objectives.

Requirements

• Familiarity with or interest in learning project management software and tools to assist with planning, tracking, and reporting.
• Strong interpersonal and collaboration skills, with a desire to work effectively in team environments.
• Clear and professional communication skills, both written and verbal, with the ability to engage with diverse stakeholders.
• A proactive mindset with developing problem-solving and critical thinking abilities.
• Good organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Interest in or basic understanding of HOA industry practices and community management is a plus.
• Willingness to receive feedback and continuously improve through mentorship and hands-on experience.
• Demonstrates integrity, accountability, and a commitment to ethical conduct in all tasks.
• Open to change and adaptable in dynamic environments, with a positive attitude toward learning new processes.
• Works well with others through honesty, respect, and a collaborative spirit.
• Proficient in speaking, reading, and writing English to effectively communicate with team members, clients, and stakeholders.
• Self-motivated and eager to contribute to team goals and organizational success.
• Curious and creative, with a willingness to explore new ideas and approaches.

Nice to Have

• Interest in or basic understanding of HOA industry practices and community management.

Qualifications

• Studying in a relevant field (e.g., Project Management, Business Administration, Engineering, Construction Management, Communications) is preferred.

Benefits & Perks

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account