Project Planner

About the Role

Key Responsibilities

• Support planning and procurement processes through management of internal deliverables based on project requirements and client needs.
• Work closely with Senior Planning Project Manager and internal project team members to understand and build clear expectations surrounding project requirements including milestones, deliverables, and deadlines.
• Review design and product specifications to ensure customer guidelines, programming, and design language are applied.
• Review products for guidelines performance, including approvals, sit tests, quality, durability, user experience, and safety.
• Conduct regular reviews with internal and external project team members to ensure all parties are up to date on revisions and changes.
• Ensure all quality control practices are implemented per process, including plan to spec, specification review, double checks, and green stamp to assure ordering accuracy.
• Maintain all critical project documentation for quality control, such as PAL, spec version control, standard count, floor plans, and installation information.
• Engage in early design reviews to ensure specifications fit project requirements.
• Consult on conflicts in specifications and facilitate solutions with project team and client.
• Maintain current knowledge of Client Workplace Guidelines and the Furniture Program to define client expectations.
• Meet regularly with internal project team to provide updates and manage emerging issues.
• Gather input from Subject Matter Experts to construct the best outcome for the client and business.
• Complete project accruals and forecasting, tracking budget and purchase order status.
• Identify and implement corrections to minimize project errors affecting resources or profit margin.
• Ensure all internal project stakeholders are informed of project status and assignments.
• Lead regular internal project team meetings and attend relevant meetings with clients, vendors, architects, and construction management.
• Produce status updates and timely communications regarding risks or urgent matters.
• Manage Project Action Log with client and architect/designer.
• Define project deliverables and deadlines based on project requirements and client needs.
• Manage project dependencies to ensure coordination and on-time delivery.
• Identify key risks, develop communication plans, and resolve issues to ensure timely project completion.

Requirements

• Interior Design, Interior Architecture, Architectural Studies, or relevant degree.
• 3-7 years of Project Management experience in the design field, or a combination of education and experience to perform essential duties.
• Understanding of Project Management Principles (PMP).
• Knowledge in design specification development.
• Experience in FF&E, including design, specification, sales, procurement, and asset management, is preferred.
• Proficiency with Microsoft Office products: Outlook, Word, Excel, Teams, and scheduling tools such as MS Project or similar software.

Nice to Have

• Experience in FF&E procurement, design, sales, or asset management.

Qualifications

• Relevant degree in Interior Design, Interior Architecture, or Architectural Studies.
• 3-7 years of project management experience in the design field.

Benefits & Perks

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• Profit Sharing
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500/year