Sr. Program/Project Coordinator

About the Role

Key Responsibilities

• Manage multiple administrative and project initiatives, tracking timelines and deliverables to ensure alignment with departmental goals.
• Monitor and support activities to ensure compliance with regulatory standards and requirements in collaboration with Authorities Having Jurisdiction.
• Serve as the primary liaison between internal teams, leadership, vendors, and external stakeholders to ensure clear and efficient coordination.
• Review and process planning and medical space requests, support contractor selection, and maintain accurate business unit and project databases.
• Assist with governance committee processes, ensuring adherence to requirements and smooth execution of committee functions.
• Develop and design PowerPoint slides for project presentations, demonstrating proficiency in using PowerPoint to create professional and impactful presentations.
• Independently manage smaller scale projects and be responsible for project outcomes and successful execution of activations related to openings.
• Provide direction to project team members, plan day-to-day activities, and ensure team members have necessary tools and processes.
• Identify task owners, schedule activities, and coordinate project-related tasks from project plans.
• Identify potential problems or impediments, resolve issues, and keep projects focused on objectives.
• Develop initial project schedules, resolve scheduling conflicts, and use independent judgment to triage critical issues.
• Update project status, schedules, issues/risks, and other key information in project management tools.
• Coordinate and lead project committees, workgroups, and meetings, including preparing materials and overseeing special events.
• Determine resourcing needs, identify budget issues, and collaborate with Financial Analysts as needed.
• Maintain communication links, draft communications and newsletters, and track project schedules and deadlines.
• Maintain document version control and ensure effective communication with all relevant parties.

Requirements

• Preferred Bachelor's degree or five years of applicable experience from an accredited institution.
• Preferred experience in project scheduling using tools such as MS Project, Primavera, etc., with 5 years preferred.
• Experience with medium- to large-scale projects, with at least 3 years required.
• Excellent communication and project management skills, with at least 3 years required.
• Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), with 7 years preferred.
• Ability to communicate effectively at all organizational levels and with vendors.
• Highly multitask-focused with the ability to manage multiple projects simultaneously.
• Strong problem-solving skills and ability to work under pressure.
• Ability to manage conflict resolution and adapt in a fast-paced, changing environment.
• Proficiency with Outlook scheduling, WebEx, Telepresence, and other technology tools.
• Experience working in a team environment and interacting with senior/executive staff.
• Ability to manage relationships in volatile environments and lead project teams.
• Excellent relationship-building and stakeholder management skills.
• Independent, critical thinker with advanced written and verbal communication skills.
• Ability to understand and respond to diverse personalities and work styles.
• Knowledge of resource management, financial, and business acumen.
• Proficiency in project management information systems and tools to monitor project performance.

Nice to Have

• Experience with project management tools such as MS Project or Primavera.
• Experience managing complex, organization-wide projects.

Qualifications

• Preferred Bachelor's degree or equivalent experience.
• At least 3 years of experience in project management for medium to large projects.
• 7 years of experience with Microsoft Office suite.

Benefits & Perks

• Starting pay scale generally between $44.60 - $57.99 per hour.
• Salary based on experience, education, and other factors.
• Opportunity to contribute to impactful projects within a leading healthcare organization.