Administrative Analyst (City Clerk)

About the Role

Key Responsibilities

• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
• Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
• Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
• Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
• May train staff as assigned.
• Provides exceptional customer service to those contacted in the course of work.

Requirements

• Knowledge of principles and practices of personnel administration, organization, and public administration.
• Knowledge of principles and practices of program management, analysis, and coordination.
• Knowledge of principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Knowledge of research techniques, methods, and procedures, and basic methods of statistical analysis.
• Knowledge of principles, methods, and practices of municipal finance, budgeting, and accounting.
• Knowledge of principles, methods, and practices of procurement, contracting, and grant writing.
• Skill in providing customer service, making presentations, and conducting meetings.
• Skill in use of computers, computer applications, and software.
• Ability to interpret and apply rules, regulations, laws, ordinances, and policies.
• Ability to communicate effectively, both orally and in writing.
• Ability to administer assigned program responsibilities.
• Ability to collect and analyze data and make sound recommendations.
• Ability to review organizational and administrative problems; recommend and implement appropriate courses of action.
• Ability to establish and maintain effective working relationships with employees, the public, and stakeholders.
• Ability to interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
• Ability to meet multiple deadlines.
• Two years of full-time paid or equivalent experience in report writing, research, analysis, or technical support related to administration, program management, or system operations.
• A Bachelor's Degree from an accredited college or university in public or business administration, economics, accounting, personnel, or a related field.

Nice to Have

• Additional knowledge and experience in auditing principles.
• Basic methods of statistical analysis.
• Procurement, contracting, or grant writing.

Qualifications

• Bachelor's Degree in a relevant field or equivalent experience as specified.
• Proof of education such as transcripts or degrees required at time of appointment if education is used to qualify.
• Special qualifications may include knowledge of auditing, statistical analysis, procurement, contracting, or grant writing.
• Completion of a 12-month probationary period with satisfactory performance.

Benefits & Perks

• Salary range of $75,027.68 - $105,571.48 annually.
• Potential for intermittent remote work with supervisor approval.
• Bilingual pay options available.
• Participation in the California Public Employees' Retirement System (PERS).