Associate Project Manager

About the Role

Key Responsibilities

• Assist project team on projects and assignments, while coordinating various project-related administrative tasks
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects
• Assist in developing scope and schedule for assigned projects
• Spearhead communications for all client and customer notifications and serve as the point of contact for team members
• Attend/Conduct weekly meetings and maintain and distribute minutes throughout the lifecycle of the program/project
• Liaise with program stakeholders to identify and define requirements, scope, and objectives
• May manage minor renovation projects
• May assume responsibility for projects up to 25k SF with minimal oversight
• Interact and may negotiate with contractors and subcontractors
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
• Make independent decisions with regard to their specific job duties and seek guidance on decisions outside work scope
• Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge
• Coordinate and track all Vendor RFPs, maintaining accurate electronic files and documentation
• Assist local team in meeting target financial numbers on a Regional and National level
• Support the team in achieving business development goals by preparing information for expanding relationships or pursuing new business
• Perform any and all other duties and tasks assigned

Requirements

• 2-3 years' practical experience, preferably in multi-cultural corporate environment
• Technical skills including competent usage of the MS Suite and ability to grasp new technology quickly
• Experience in program coordination, particularly in real estate and facilities programs and operations is a plus
• Eager and quick learner, focused on gaining hands-on experience
• Ability to work on multiple programs simultaneously
• Ability to work with a team and independently, including remote teams and stakeholders
• Strong organizational skills with capacity to prioritize and escalate in a fast-paced environment
• Attention to detail and ownership with a hands-on approach
• Strong problem assessment and problem solving skills
• Capable of information gathering and monitoring, able to analyze large volumes of data and documents
• Great communication skills
• Strong writing skills to articulate objectives, scope, and actions in narrative format
• Excellent level of English; additional languages are a plus

Nice to Have

• Experience in program coordination in real estate and facilities programs
• Experience working with remote teams and stakeholders

Qualifications

• Educational background is not explicitly specified, but relevant experience and skills are emphasized

Benefits & Perks

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible and Remote Work Arrangements may be available