Commissioning Project Coordinator

About the Role

Key Responsibilities

• Collaborate with engineering, project management, and commissioning teams to gather information and understand project goals and objectives.
• Review project plans, technical drawings, and specifications to gain a deep understanding of the systems being commissioned.
• Develop and maintain accurate and up-to-date documentation, including commissioning plans, test procedures, checklists, operating manuals, and technical reports.
• Communicate effectively with project stakeholders and team members to gather information and address any questions or concerns related to the documentation.
• Ensure that all documentation complies with project requirements, industry standards, and regulatory guidelines.
• Continuously update and improve existing commissioning documentation based on feedback and lessons learned from previous projects.
• Conduct thorough reviews and technical editing of documents to ensure accuracy, clarity, and consistency.
• Assist in training sessions to educate project team members and end-users on key project commissioning processes and procedures.
• Establish and maintain an efficient document control system to manage project documents, including drawings, specifications, test reports, procedures, and other project-related documentation.
• Implement document control procedures and protocols to ensure compliance with internal quality standards, industry regulations, and client requirements.
• Organize, label, and maintain electronic document repositories to ensure easy retrieval and accessibility of information.
• Collaborate with project teams to ensure that all project-related documentation aligns with company quality standards, procedures, and industry best practices.
• Conduct regular quality checks and audits on documents to verify accuracy, consistency, and completeness.
• Identify and address any inconsistencies, errors, or discrepancies in documentation and reports promptly and proactively.
• Liaise with project managers, engineers, and other stakeholders to understand document requirements, project milestones, and updates.
• Coordinate with project teams to track and manage the submission, review, and approval of documents according to project schedules.
• Continuously evaluate and improve document control processes and procedures to enhance efficiency and effectiveness.
• Provide training and guidance to project teams to ensure adherence to document control protocols and best practices.

Requirements

• Bachelor's degree in Engineering, Technical Writing, or a relevant field. Relevant work experience may be considered in lieu of a degree.
• Proven experience as a Technical Writer, Document Controller, QA/QC Coordinator, or similar role within the construction or engineering industry.
• In-depth knowledge of commissioning processes and procedures.
• Strong understanding of HVAC systems, electrical systems, plumbing, and other building systems.
• Excellent written and verbal communication skills, with the ability to present complex technical information in a clear and concise manner.
• Proficiency in using documentation tools, such as Microsoft Office, Adobe Acrobat, Bluebeam, Smartsheet, and project management software.

Nice to Have

• Proficiency with various Commissioning Software platforms to effectively manage and implement commissioning processes is highly desired.
• LEED Certification or demonstrated knowledge of LEED standards considered an asset.
• Strong organizational skills with attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Strong interpersonal skills to collaborate effectively with cross-functional teams and stakeholders.
• Familiarity with industry standards, quality management systems, and regulatory requirements.
• Continuous learning mindset and willingness to stay updated on industry trends and advancements.

Qualifications

• Educational background as specified in requirements (Bachelor's degree in Engineering, Technical Writing, or relevant field).

Benefits & Perks

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays