Creative & Digital Project Specialist

About the Role

Key Responsibilities

• Collaborate with brand, Creative & Digital team members to understand project scopes and requirements and support the Creative & Digital Project Manager with planning efforts to ensure smooth execution by internal teams or third-party vendors.
• Clarify project prioritization, key deliverables, project requirements, success factors, and desired timing prior to the start of work.
• Work with creative and digital team members to maintain and update current resource assignments and facilitate project hand-offs to support team efficiency and productivity.
• Proactively assist with the identification of resource constraints and the reprioritization of work.
• Elevate foreseeable resource constraints and solutions to creative and digital team managers.
• Use a variety of project management tools to help facilitate the work as outlined by the Creative and Digital Project Manager.
• Build-out project tasks and schedule resource assignments.
• Maintain project management software to provide stakeholders with transparency of status within the workflow process.
• Coordinate and schedule reviews of assets and deliverables, focusing on maintaining and holding project teams accountable to timelines.
• Identify dependencies and impacts of delays.
• Document stakeholder approvals, achievement of key milestones, and schedule progression.
• Support the maintenance, evolution, and user-adoption of project management tools and processes to ensure team alignment and informed expectations.
• Work with the brand teams and creative and digital teams to deliver work that is excellent, on time, and on budget.
• Work with the Sr. Manager, BD and Marketing Operations and the Creative and Digital Project Manager to plan and implement new workflows or optimization efforts.
• Perform other duties as assigned.

Requirements

• Strong personal commitment to the mission, vision, goals, and values of VEIC.
• Bachelor's degree and a minimum of three years of marketing, advertising, brand management, or project management experience or a combination of education and experience.
• Demonstrated ability to work/collaborate within a team and support the needs of internal clients, designers, web developers, and vendors.
• Experience managing marketing production processes and collaborating with copywriters, designers, web developers, and other creative resources.
• Understanding of design and web development processes.
• Proven time management, organizational, and problem-solving skills with the ability to juggle multiple deadlines.
• Ability to troubleshoot challenges with a problem-solving, positive mindset.
• Strong written and verbal communication skills with experience collaborating with project stakeholders and cross-functional teams.
• Proficiency with project management software, spreadsheets, and MS Office.
• Knowledge of Photoshop, InDesign, Illustrator, and web content management systems.

Nice to Have

• Previous experience working within a communications or digital-focused agency.

Qualifications

• Bachelor's degree
• Minimum of three years of relevant experience or equivalent education and experience

Benefits & Perks

• Full range of medical benefits
• 403(b) eligibility with match
• Combined Time Off (CTO)
• Care and Concern leave
• Parental leave
• Wellbeing benefit
• A community service day
• Eight paid holidays