Data Processing Coordinator

About the Role

Key Responsibilities

• Focus on data support for fundraising events, including database management and financial reporting.
• Accurate entry of donor pipelines, leadership and donation data, ticket fair market value (FMV), and all data to support the event.
• Work with various teams on special types of donations including matching gifts, split gifts, donor advised funds, and financial corrections.
• Ensure donor acknowledgments are properly sent.
• Report to the Director of Business Operations and collaborate with fundraisers and coordinators to manage data for various markets within the Support Services teams.
• Perform event data entry into various database systems including Dynamics, Luminate, and Greater Giving.
• Maintain accurate donation data in Dynamics.
• Process sponsorships and record revenue into data systems.
• Manage matching gifts, review, and code as needed.
• Conduct weekly data reviews in support services meetings.
• Perform monthly event revenue reconciliations.
• Maintain quarterly Gold Standard Board data.
• Research financial questions and inquiries, and request recodes as needed.
• Travel within region for events as needed.
• Assist fundraising partners with reports using application system reports.
• Provide customer service requests such as software corrections, database receipting, and pulling constituent records.

Requirements

• University/College degree or equivalent experience.
• Minimum three (3) years of work experience in administrative office or project coordination with strong attention to detail.
• Excellent computer skills (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work independently, prioritize, and handle multiple tasks across multiple territories.
• Excellent organizational, verbal, and non-verbal communication skills.
• Ability to work outside of standard hours, including some evenings and/or weekends.
• Willingness and ability to travel periodically throughout assigned geographical territory.
• Knowledge of report preparation, proofreading, and attention to detail.
• Proven flexibility and adaptability in a changing work environment.
• Ability to transport materials and lift/move large objects, with assistance if needed.
• Must pass background check and be at least 18 years old.

Nice to Have

• Project management experience.
• Digital event production experience.
• Experience using Tableau reports.
• Proficiency in Microsoft SharePoint system.
• Proven ability to respond quickly to changing responsibilities and strategies.

Qualifications

• At least 18 years old.
• Ability to pass background check.

Benefits & Perks

• Expected pay range of $18.60/hourly to $23.80/hourly, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, disability, and life insurance.
• Robust retirement program with employer match and automatic contributions.
• Employee assistance and wellness programs, telemedicine, and medical consultation.
• Paid Time Off (PTO) starting at 16 days per year, increasing with seniority.
• 12 paid holidays annually.
• Tuition Assistance for further education and career development.
• Access to Heart U, the Association's online university with over 100,000 resources.