Development Project and Administrative Coordinator (Temp)

About the Role

Key Responsibilities

• Support the team with special projects, events, and fundraising efforts related to the College's 150th Anniversary, the grand opening of the new building, and the Look to Michigan Campaign.
• Plan and execute small and large-scale donor engagement meetings/events both on and off-campus, including tasks such as pulling lists from databases, generating invitation lists, mailings, menu planning, venue coordination, budgeting, donor outreach, event follow-up, and recording event information in the donor database (DART).
• Assist Stewardship Officer in maintaining and improving gift processing, acknowledgment letters, and stewardship activities, including preparing and mailing acknowledgment letters and supporting reports for endowments and scholarships.
• Collaborate with team members to create and execute meaningful stewardship for gifts and milestones such as birthdays, anniversaries, and giving milestones.
• Assist with solicitation campaigns, including online giving efforts.
• Liaise with the College of Pharmacy Marketing and Communications Team on projects like alumni newsletters and development proposals.
• Support development education initiatives for faculty, staff, and students.
• Coordinate with the Office of University Development on football season activities, including tailgate invitations, parking passes, ticket requests, and related matters.
• Respond to inquiries from internal and external stakeholders, directing matters appropriately and following up as needed.
• Reconcile expenses for team members.
• Develop and implement processes for pipeline development, including tracking and documenting information about students, alumni, donors, and prospects.
• Ensure development activities are documented in DART, including batch updates and uploading files.
• Manage donor portfolios by adding reports, planning steps, and opportunities in DART.
• Assist with donor research and develop personalized prospect lists to identify major gift prospects.
• Compile reports and analyze data from various sources to support team needs and projects.
• Generate mailing lists and track marketing efforts for email and print communications.
• Prepare donor and event briefings for leadership and staff.
• Provide administrative support to the Executive Director, including managing calendars, scheduling meetings, preparing materials, and coordinating logistics for donor meetings.
• Handle sensitive inquiries and perform additional administrative duties such as travel coordination, expense management, and scheduling reports.
• Support colleagues across the College and University, fostering a culture of philanthropy and engaging students, faculty, and staff in fundraising activities.

Requirements

• Bachelors degree or equivalent education and experience.
• At least one year of administrative and/or project management experience.
• Excellent written, oral, and interpersonal communication skills.
• Proven ability to work independently or as part of a team with diverse constituents in a fast-paced, customer service environment.
• Strong organizational skills to manage multiple priorities and deadlines, demonstrating mature judgment and flexibility.
• Commitment to customer service and discretion with sensitive information.
• Proficient in Google Workspace and Microsoft Office Suite.

Nice to Have

• A track record of successful problem solving with strong analytical skills and follow-through.
• A high degree of initiative, resourcefulness, and the ability to anticipate needs.
• Active interest and curiosity in higher education and development work.
• Familiarity with alumni/donor database systems and the ability to generate comprehensive reports; experience with U-M programs like DART, Business Objects, M-Pathways, Tableau, and Emburse Enterprise is preferred.
• Prior experience working in fundraising.

Qualifications

• Bachelor's degree or equivalent education and experience.