Foundation Project Manager

About the Role

Key Responsibilities

• Serve as the recognized subject matter expert for DonorPerfect, ensuring the integrity, accuracy, and optimization of donor records and online forms.
• Develop and analyze comprehensive reports derived from DonorPerfect to support strategic decision-making by the Executive Team and Board of Directors.
• Maintain current and well-organized donor lists and campaign records to underpin event planning and donor segmentation strategies.
• Proactively identify meaningful data trends and deliver actionable insights that drive enhanced donor engagement and cultivation strategies.
• Lead and oversee fundraising activities with a focus on the meticulous planning, coordination, and execution of year-round donor engagement events.
• Manage the timely and accurate donor acknowledgment process, including personalized communications, tax letters, and employee giving programs.
• Oversee all pre-event and day-of-event logistics, ensuring flawless execution characterized by attention to detail and professionalism.
• Manage weekly bank deposits (typically three times weekly), monthly reconciliations, and support invoice processing in partnership with Finance.
• Support donor stewardship and event logistics efforts, including coordination of the AppreciationGarden, acknowledgment updates, and internal meeting support.
• Represent the organization with professionalism and integrity at donor events, community engagements, and other external functions.
• Serve as a dependable team partner during peak event periods by managing operational details for seamless execution.
• Act as a key collaborator with Marketing & PR, Volunteers, Finance, and Program teams to advance fundraising initiatives.
• Independently represent the organization articulately and persuasively to internal and external stakeholders.
• Provide general team support, including running errands, donation pick-ups, and administrative tasks as needed.
• Manage logistical aspects of Development Committee Meetings, including scheduling, venue setup, presentation development, and minute-taking.
• Develop and update standard operating procedures (SOPs) for DonorPerfect processes to ensure consistent and effective use.

Requirements

• 5-7 years of experience in a donor- or client-facing role, including direct interaction with high-profile individuals.
• Advanced technical proficiency and the ability to quickly learn and adapt to donor databases, CRM systems, and related platforms; experience with DonorPerfect is highly desirable.
• Highly proficient in Microsoft Office Suite (particularly Word and Excel), and digital communication tools.
• Exceptional written and verbal communication skills, with the ability to convey complex information clearly and persuasively.
• Skilled in tailoring messaging and engagement strategies to meet the needs of diverse stakeholders, including high-net-worth donors, board members, and executive leadership.
• Calm and composed under pressure, able to maintain focus and deliver results within fast-paced, deadline-driven environments.
• Demonstrated experience in planning, managing, and executing high-visibility donor events and engagement activities.
• Excellent interpersonal and customer service skills, with a polished, professional presence.
• Meticulous attention to detail and a commitment to producing accurate, high-quality work.
• Confident and comfortable engaging with senior leadership and representing the organization in high-profile or public settings.
• Exceptional organizational and time-management skills, with the ability to reprioritize responsibilities to meet evolving business needs.
• Collaborative team member with a positive, solution-oriented mindset; demonstrates flexibility, adaptability, and a commitment to shared goals.
• Strong analytical and problem-solving abilities; capable of generating, interpreting, and presenting data-driven reports to support strategic decisions.
• Bachelor's degree preferred; equivalent experience in development, nonprofit management, or a related field may substitute for formal education.
• Valid California Driver's License and an acceptable driving record in compliance with organizational and state requirements.

Nice to Have

• Experience with DonorPerfect or similar donor database platforms.
• Experience in nonprofit development or fundraising roles.

Benefits & Perks

• Fully-paid insurance premiums including dental, vision, basic life, disability, and AD&D insurance.
• Generous Paid Time Off (PTO) accrual from the first day of employment.
• Wellness Benefit providing $1,000 annual reimbursement for fitness and wellness expenses.
• Financial wellness program with matching 403(b) Retirement Plan and Healthcare and Dependent Care Flexible Spending Accounts (FSA).
• Supportive company culture promoting employee well-being through programs like the Employee Assistance Program (EAP) and public transportation reimbursement.
• Competitive Compensation: $68,750 - 80,000 annually.