IT Project Manager (Hybrid)

About the Role

Key Responsibilities

• Facilitate demand sizing activities and meetings for new project requests and assemble estimates for capital budget submittal
• Consolidate team-level estimates into a comprehensive IT Enterprise Services resource forecast plan for budget review and approval
• Monitor budget approvals for all previously sized demands to ensure timely financial alignment and project execution
• Submit SOW (Statement of Work) contracts for all IT Enterprise Services Digital/Technology organizations
• Track and maintain the project budget forecasts by organization, project, and contract level
• Support Vendor Management Office requests to help resolve issues in the SOW process
• Monitor timely submittal of vendor invoices and perform goods receipts/coding upon receipt, ensuring contract-level forecast updates reflect accurate invoice data
• Create and submit monthly forecasts for owned and supported projects within IT Enterprise Services
• Investigate and resolve forecast variances in collaboration with IT Enterprise Services Directors, Project Managers, or cross-functional teams
• Ensure vendors meet SLAs and follow proper procedures in SOW and invoice submission
• Generate a monthly portfolio status report with statistical data, risks, and issues for leadership
• Engage with Legal or Sourcing Departments and participate in RFP processes as needed
• Assist with enforcement of project management governance frameworks, policies, standards, and processes within IT Enterprise Services and the IT PMO
• Support the management of project lifecycle stages including initiation, planning, execution, monitoring, and closure
• Support the establishment and refinement of processes, tools, and artifacts such as Jira, Confluence, SharePoint, and resource forecasts
• Work with leaders and vendors for capacity planning, ensuring resource allocations are within budgeted forecasts
• Assist with performance measurement and reporting, including defining KPIs and metrics
• Monitor projects for risks, issues, and impediments, and work with project managers to develop contingency plans
• Create monthly reports and summaries on portfolio health and status
• Provide dashboards and reports for IT Enterprise Services and leadership
• Generate demand roadmaps for capacity planning for leadership and external vendors
• Create initial project artifact frameworks when demands are approved and transitioned to delivery teams
• Document existing and new procedures related to portfolio management

Requirements

• Bachelor's degree or higher in Business Administration, Information Technology, Finance, Accounting, or related field
• Highly proficient in SAP modules related to financial flows such as purchase orders and invoicing
• Strong experience with Excel, including formulas, pivot tables, dashboards, and data analysis
• Experience with project portfolio support tools such as Jira and Smartsheet
• Certifications in PMI Portfolio Project Management Professional and/or Project Management Professional are preferred
• Financial Management certifications, training, or equivalent work experience are preferred
• Experience supporting a multi-million-dollar portfolio or similar responsibility in a large corporation for 10+ years
• Previous work experience in a mid-level role within IT Finance or Finance
• Knowledge of PMBOK PMP processes and disciplines related to project management and financial processes
• Familiarity with agile and hybrid waterfall/agile project management methodologies
• Experience managing cost estimates, CAPEX/OPEX, and forecasting
• Experience with vendor relationship management, resource capacity planning, and budgeting
• Familiarity with contract lifecycle management processes
• Supporting knowledge of vendor management office, finance, sourcing, and legal areas

Nice to Have

• Certifications in PMI Portfolio Project Management Professional and/or Project Management Professional
• Financial Management certifications, training programs or equivalent work experience
• Experience with Atlassian Jira Service Management (JSM) suite

Benefits & Perks

• Competitive healthcare, dental & vision insurance
• 401(k) matching after one year of employment
• Generous time off and company holidays
• Merchandise discount
• Learning & Development programs
• Much more!