Marketing Coordinator

About the Role

Key Responsibilities

• Independently plan and execute proposal production, ensuring consistency in branding, format, and content
• Work closely with internal team members and external consultants in the preparation and collaboration of proposal and interview materials
• Lead the process to ensure outside departments and external consultants/architects follow deadlines and branding guidelines to create winning submittals
• Proactively oversee the writing, quality control, and editing of proposal content
• Assist in the continuing improvement of proposal and interview content
• Oversee compliance with corporate standards for internal/external materials and marketing-driven procedures
• Assist Business Development Executives, Vice Presidents, and Project Executives with Microsoft Dynamics 360 database input for weekly business development lead tracking updates
• Maintain and manage project information and employee resumes in Microsoft Dynamics 360 CRM database
• Collaborate with Corporate Communications to maintain the photography database
• Manage local maintenance of all marketing equipment and supplies for proposals
• Assist with the coordination of and potential attendance at special events
• Participate in weekly departmental conference calls with other offices
• Attend company training as required
• Perform additional duties as directed by the Marketing/BD Manager or Business Development Executives

Requirements

• Ability to work independently and effectively in a fast-paced environment with strict deadlines
• Manage and prioritize multiple tasks simultaneously
• Work in a decentralized team environment while located in a regional office
• Well-organized, detail-oriented, and a self-starter
• Excellent verbal and written communication skills
• Excellent grammatical, proofreading, and editing abilities
• Knowledge of graphic design principles and experience translating ideas into visual graphics
• Strong computer literacy (word processing, graphics, and database)
• Ability to quickly learn new software programs
• Ability to handle proprietary and confidential information
• Knowledge of the AEC industry and marketing fundamentals
• Reliable, dependable, and punctual
• Proficiency in Adobe InDesign (intermediate), Adobe Photoshop and Illustrator (intermediate or advanced), Microsoft Office (intermediate or advanced)
• Experience with Deltek Vision, Microsoft Dynamics 360, or other CRM database is a plus
• Experience managing the proposal process in a decentralized team environment is a plus
• Availability to work overtime when required
• Occasional travel to regional offices, jobsites, trades shows, or special events
• Computer-based workday with occasional bending, reaching, and carrying of materials

Nice to Have

• Experience with Deltek Vision, Microsoft Dynamics 360, or other CRM database
• Construction or other A/E/C industry experience, especially in large, multi-office firms
• Experience managing the proposal process in a decentralized team environment

Qualifications

• Experience with graphic design and visual graphics
• Proficiency in Adobe Creative Cloud (InDesign, Photoshop, Illustrator)
• Proficiency in Microsoft Office Suite
• Experience with CRM databases such as Microsoft Dynamics 360 or Deltek Vision

Benefits & Perks

• Expected annual salary range of $80,000 - $95,000 based on experience
• Opportunity to work on large, high-profile projects impacting the community
• In-office work environment