Project Coordinator

About the Role

Key Responsibilities

• Support all financial aspects of assigned real estate projects from initiation to closeout, including processing budgets, commitments, change events, change orders, and invoices.
• Create, review, and send commitments (Purchase Orders/PO) and vendor change requests (Change Orders/CO) for signature, securing and saving executed copies in client software.
• Manage cradle-to-grave vendor invoices and applications for payments, including issue resolution and tracking to payment.
• Monitor and review project health reports, update data as required, and support data accuracy and project status tracking.
• Support adherence to vendor agreements related to fees and processes.
• Attend all required trainings and maintain communication with project managers to ensure responsibilities are aligned.
• Support administrative duties such as document management, onboarding, and training peers.
• Perform QAQC of backup documentation, cost code utilization, and value matching for change orders.
• Assist with vendor record updates, access requests, and vendor management activities.
• Support project closeout activities including financial reconciliation, final lien waivers, and documentation.

Requirements

• Proficiency in Project Development Services (PDS) technology, client-based project software, Microsoft Office Suite, and Zoom/Teams.
• Strong accounting and analytical skills.
• Ability to support multiple tasks simultaneously and maintain data accuracy.
• Willingness to take on additional stretch assignments and growth opportunities.
• Experience supporting financial transactions such as purchase orders, change orders, and invoices.
• Excellent communication skills, both verbal and written.
• Ability to follow policies, procedures, and document management standards.

Nice to Have

• Experience in real estate or project management environments.
• Knowledge of vendor management and legal documentation such as waivers and affidavits.
• Familiarity with project tracking and reporting tools.

Qualifications

• Experience supporting financial transactions and project documentation.
• Proficiency with project management and financial software tools.

Benefits & Perks

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays