Project Coordinator

About the Role

Key Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Create contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation through in-serving and closing.
• Organize project meetings, including strategy/project planning, kick-off, pre-bid, preconstruction, and status meetings.
• Support Project Managers in the preparation and updating of project documents such as PLMP, Communication Plans, Checklists, PRB requests, Safety Plans, and Project Completion Punchlist.
• Arrange project logistics, including temporary office/jobsite facilities, electricity, securing permits, and lay down yards.
• Prepare re-projections of project spending and cash flows, monitor budget variance, and conduct cost tracking and analysis.
• Provide analysis and verification for SOX activities.
• Track, analyze, and submit information for un-vouchered liabilities, and develop invoice data for billable work orders.
• Assist in preparing Request for Proposal and/or Scope of Work, prepare bid evaluations, analyze bid results, and assist in awarding contracts.
• Communicate with Supply Chain and work with Contractors on various items such as UVLs, invoices, contracts, proposals, Affidavit of Completion, and retention.
• Conduct Work Order analysis reports, place work orders in service, prepare journal entry reclassifications, and complete the Major Plant in Service report.
• Mentor and train less experienced project coordinators.

Requirements

• Proficient in budgets, projections, cost tracking, and cost analysis.
• Strong skills in project coordination, construction, and project management.
• Expertise in accounting principles, including debits and credits.
• Proficiency in Microsoft Office projects.
• Experience working with financial costing software.
• Bachelor's or Associate's degree in Construction Management, Engineering, Accounting, or Business.
• Three to seven years of experience in project budgets, projections, and cost tracking/analysis.
• Three to seven years of experience working with accounting principles.

Nice to Have

• Experience working in an engineering environment.
• Experience with project logistics and procurement processes.

Qualifications

• Bachelor's or Associate's degree in Construction Management, Engineering, Accounting, or Business.
• Three to seven years of experience in project budgets, projections, and cost tracking/analysis.
• Three to seven years of experience working with accounting principles.

Benefits & Perks

• Medical, dental & vision insurance.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).