Project Coordinator

About the Role

Key Responsibilities

• Support planning, scheduling, and coordination of project milestones alongside Project Managers.
• Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs.
• Track deliverables and ensure timely follow-up on action items.
• Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs.
• Generate weekly/monthly project status reports for Project Management Leadership and stakeholders.
• Assist and support project invoicing at the direction of the Project Managers.
• Serve as a projects liaison between internal departments such as Projects, Sales, and Service.
• Schedule and facilitate project turnover meetings for new projects.
• Ensure alignment across teams by managing updates and feedback loops.
• Complete new vendors and subcontractors account creation in the PO system.
• Assist in the implementation and maintenance of project management processes and tools.
• Support risk assessment, mitigation strategies, and issue resolution.
• Support cost tracking and budget monitoring activities with Project Managers and Project Engineers.
• Participate in team planning sessions and knowledge-sharing initiatives.

Requirements

• Minimum high school diploma.
• 2+ years of experience in project coordination or a similar role.
• Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Detail-oriented with a focus on quality and accuracy.

Nice to Have

• Bachelor's degree in Business, Engineering, Project Management, or a related field.
• Experience in the HVAC or manufacturing industry.
• Familiarity with Agile or Stage-Gate project management methodologies.

Benefits & Perks

• 401K
• Medical, dental, and vision insurance
• Sick time as applicable to state law