Project Coordinator

About the Role

Key Responsibilities

• Issue, request, and track all required construction project documentation, including proposals, letter of intents, change orders, purchase orders, drawings, submittals, RFIs, invoices, certificates of insurance, and close-out documents.
• Support retrieval and input of client utility information into company tools and software.
• Utilize and update construction tracking software and documents.
• Develop, track, and process prevailing wage documentation.
• Attend meetings and assist the team with determination of project requirements.
• Assist the Operations Team in the development and issuance of project proposals, client contracts, RFPs, budgets, schedule of values, and payment applications.
• Coordinate meetings and schedule site visits as requested by the Operations Team.
• Assist the Operations Team with tracking progress and quality of work performed by disciplines/trades.
• Use project scheduling and control tools to assist with monitoring project plans.
• Effectively and accurately communicate relevant project information to the client and project team.
• Ensure clients' needs are met in a timely and cost-effective manner.
• Assist the Operations Team in reviewing and assembling subcontractor quotes to ensure fair and reasonable pricing is recommended for approval.
• Prepare substantial completion documentation and review and assemble all required project close-out documents.
• Communicate ideas for improving company processes with a positive and constructive attitude.
• Keep the Operations Team informed about project documentation status and other issues that may impact client satisfaction.
• Assist the Operations Team with permitting and jobsite inspection procedures.
• Perform other duties and tasks as assigned.

Requirements

• 5+ years of experience as a Project Coordinator within a construction company.
• Professional experience using MS Office and/or Bluebeam (or similar software).
• Experience with RFIs, submittals, and other project-related documentation.
• Superior organizational skills with the ability to multi-task and perform under pressure to meet deadlines.
• Ability to work effectively in a team environment.
• Strong analytical and computer skills with attention to detail.
• Ability to interact effectively across organizational functional roles to achieve goals and meet deadlines.
• Strong verbal, written, and interpersonal skills.

Nice to Have

• Experience with construction tracking software and project management tools.

Qualifications

• Educational background not explicitly specified in the description.

Benefits & Perks

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)