Project Coordinator

About the Role

Key Responsibilities

• Research Activities- Gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
• Grants - May participate in grants related activities such as developing grants applications/proposals and fund raising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follows up and coordinates resolution of all issues.
• Project Coordination - Provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude.
• Project activities - Develops Project schedules, prepares, processes, and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
• Reports - Independently prepares and reviews documents, and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtains appropriate approvals. Responds to routine correspondences and refers non-routine items to the appropriate party. Follows protocols as defined by the grant and Medical Centers policies and procedures.
• Project Support - Assists in the recruitment, hiring and training of clerical staff, assistants, trainees and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Scheduling and Coordinating - Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
• Participates in special Projects and performs other duties as required.

Requirements

• Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience.
• Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook.
• Familiar with Internet applications.
• Effective oral, written, communication, interpersonal skills.
• Ability to interface effectively with all levels of management and work and communicate effectively with both internal and external customers.
• Ability to work within a team environment as well as independently.
• Time management skills and ability to work well under pressure.
• Ability to Project/Program manage and to multi task while paying attention to details.

Nice to Have

• Masters degree.
• Experience in project coordination and project management.
• Experience working on health equity, medical education, and/or health services research.
• Experience in conducting literature searches.

Qualifications

• Bachelor degree or equivalent in business administration, health care administration or related field.

Benefits & Perks

• Comprehensive benefits and wellness package including financial security benefits, a generous time-off program, and employee resources groups.
• Access to a holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.
• Support for developing your career, starting a family, or saving for retirement.