Project Coordinator

About the Role

Key Responsibilities

• Supporting the project management team in the coordination and management of a project's processes, including GC Preliminary Notices, Insurance, Builders Risk, and Payment & Performance bonds.
• Prepare permit pull packages when projects are assigned.
• Prequalifying subcontractors for compliance with company policies.
• Maintaining project tracking logs including submittal and material tracking logs.
• Handling all material tracking for both owner and GC supplied items on TSGC and client software.
• Document Control - must be able to handle construction files, drawing sets, specs, and RFIs in an organized and easy to access manner.
• Maintaining continuous communication and coordination with Project Managers, Superintendents, and Construction Teams, including participation in meetings and providing required reports as necessary.
• Assist with all project logistics as directed.
• Provide support to upper management where needed.
• Ensure Client's needs are met in a timely, cost-effective, customer service-oriented manner.

Requirements

• A bachelor's degree in construction management or related field is preferred but will also consider practical construction industry experience in coordination, administrative, and construction processes.
• 1-2 years construction administrative support experience required.
• CAPM, PMP, and Environmental Certification is a plus.
• Ability to clearly define goals from key stakeholders, break down goals into manageable tasks, and clarify details as needed to avoid misunderstandings.
• Familiarity with procurement processes and stakeholder communications.
• Effective time-management skills.
• Proficiency in project management software and basic office programs—Sage & Timberline is a plus.
• Knowledge of construction methods, terminology, and industry regulations.
• Reliable transportation.
• Schedule flexibility (if needed).
• Must be able to work in an office environment.

Nice to Have

• Spanish speaking a plus.

Qualifications

• 1-2 years construction administrative support experience.