Project Coordinator

About the Role

Key Responsibilities

• Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel
• Enter jobs/job information into accounting system
• Compile needed information for material purchases, submittals, O & M manuals, etc. per PM request
• Pull permits for worksites as well as request inspections
• Type up Proposals/Service Agreements as needed
• Assist with ordering equipment for jobs
• Print plans/specs/etc. as needed
• Help schedule and facilitate job take-off meetings
• Assist with job close out documentation
• Maintain required records for supervisor and/or department
• Maintain filing systems
• Photocopy documents as required
• Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner
• Follow up and expedite late items
• Perform additional assignments per direction
• Coordinate branch meetings/banquets and special projects as needed by the branch
• Resolve coordination issues or escalate to the project manager
• Communicate effectively, manage conflicts, and build rapport with field employees

Requirements

• Ability to assist with office tasks such as permits, submittals, safety talks, and data entry
• Strong communication skills for coordinating between various stakeholders
• Ability to perform data entry and maintain records
• Organizational skills to manage filing systems and schedule meetings
• Proficiency in typing proposals and service agreements
• Ability to handle multiple tasks and follow up on late items
• Experience with coordinating meetings and special projects

Nice to Have

• Experience in construction or project coordination preferred
• Familiarity with accounting systems

Benefits & Perks

• PPC is an Equal Opportunity Employer - Minority/Disabled/Veterans/Females are encouraged to apply