Project Coordinator, Investigations and Enforcement

About the Role

Key Responsibilities

• Monitor department emails and respond in a timely and efficient manner to daily correspondence
• Manage inspection schedules and review inspection reports for accuracy and completeness
• Collaborate with other staff to support the planning and logistics of large events such as public meetings with internal and external stakeholders
• Develop or assist with developing fact sheets, posters, brochures, PowerPoint presentations, and other materials for Commission presentations
• Arrange and assist committees, advisory groups, and other meetings involving diverse interests and stakeholders
• Write and produce material for the Commission's website regarding department activities
• Assist staff at community meetings, networking events, and workforce forums as requested
• Assist in the collection and management of information for analyzing data, trends, and reporting
• Provide administrative support work as needed and perform all other duties as assigned

Requirements

• Bachelor's degree
• Minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments
• Strong administrative and organizational skills with exceptional attention to detail
• Paralegal or related experience
• Proficiency in Microsoft Office with advanced knowledge of PowerPoint, Excel, and similar project management tools
• Excellent oral and written communication skills
• Ability to work independently in a rapidly changing environment
• Ability to accept personal responsibility for the quality and timeliness of work
• Willingness and ability to work at the Commission's Worcester headquarters
• Ability to spend approximately 15% of the time out of the office and traveling throughout the state

Nice to Have

• Experience supporting multiple projects and departments
• Experience with data analysis and reporting
• Experience supporting large events and stakeholder engagement

Qualifications

• Educational background includes a Bachelor's degree
• Professional experience includes at least 5 years supporting multiple projects and departments
• Demonstrated excellence in written and verbal communication skills

Benefits & Perks

• Paid vacation, sick, and personal leave
• Health, dental, and vision insurance through the Commonwealth's Group Insurance
• Optional pre-tax Health Savings Account plans
• Opportunity to elect life insurance, long-term disability insurance, deferred compensation savings, tuition remission, and pre-tax commuter plans
• Participation in the Commonwealth's State Retirement Plan