Project Management Marketing Coordinator

About the Role

Key Responsibilities

• Coordinate with creative team managers, internal marketing stakeholders, and external media & creative agencies to establish expectations and timelines for brief and asset creation, edits, approvals, and paid media trafficking
• Leverage the team's project management tool, Workfront, to enter and manage campaign projects, assign Studio staff, and oversee project progress and deliverable approvals
• Traffic and confirm campaign scopes and approvals with marketing leadership
• Establish, schedule, and facilitate planning, kick-off, strategy, and status meetings for projects and campaigns
• Regularly monitor deadlines and milestones for assigned work; propose project changes and interventions to ensure timelines reflect necessary adjustments and support project progression and completion
• Maintain regular communication with internal and external teams to support resource management
• Assist with UTM creation, enabling tracking and attribution capabilities for media campaigns
• Aid in the timely processing of vendor invoices

Requirements

• 1-3 years of relevant marketing or agency project management experience
• Associate's degree, bachelor's degree, or equivalent experience in marketing or related field
• Demonstrated ability to be highly responsive, manage multiple projects simultaneously, understand priorities and resource utilization, address identified problems, meet deadlines, and respond to urgent needs
• Strong understanding of marketing and creative principles, strategies, and best practices
• Experience working in an integrated marketing/agency team environment
• Strength in managing stakeholder relationships
• Strong attention to detail
• Clear, concise, and effective communications (verbal and written)
• Understanding of brand management and creative development principles
• Poise and ability to focus under pressure; work independently and support department goals
• Active listener and facilitator of information

Nice to Have

• Experience with project management tools beyond Workfront
• Knowledge of media campaign tracking and attribution
• Bilingual abilities in Japanese and English or Chinese and English

Qualifications

• Educational background in marketing or related field (Associate's or Bachelor's degree or equivalent)

Benefits & Perks

• Health, dental, vision, disability and life insurance
• Flexible Time Off and various holidays
• 401(k) plan
• Flexible benefits plans
• Business-related travel expense, lodging, and meal reimbursement
• Pension plan for eligible staff
• Discretionary bonus plan
• Option to elect health insurance for interns and contractors
• Limited paid sick time