Project Specialist

About the Role

Key Responsibilities

• Facilitates open, professional communication to achieve mutual understanding and promote work efforts and problem resolution.
• Participates in, and may direct, problem definition and resolution activities, maintaining customer confidence and protecting operations by keeping information confidential.
• Effectively communicates with key contacts to obtain information related to strategic initiatives and presents information to management to support decision-making.
• Collaborates to foster healthy relationships in the work environment and contributes to improvement of department scores for employee engagement.
• Conserves management's time by researching, analyzing information, and preparing complex confidential correspondence and presentation materials.
• Coordinates meetings relevant to project scope, prepares meeting minutes and materials, and performs complex administrative activities.
• Supports interprofessional workgroups across HM entities and assists during internal audits and other audits.
• Manages and completes projects within the department, tracking and documenting data, project progress, and maintaining accurate records.
• Performs data analysis, creates reports and spreadsheets, and utilizes technology resources to track project benchmarks and recommend changes.
• Ensures quality and timely execution of project deliverables, coordinates multiple deadlines, and maintains associated documentation.
• Assists in the preparation, tracking, and projection of the department's annual operating budget and other activities.
• Provides monthly reports and verifies transactional accuracy with relevant departments.
• Identifies learning needs, seeks continuing education, and participates in performance improvement projects.

Requirements

• Bachelor's degree
• Two years of related experience including one year of project management experience
• Proficiency in speaking, reading, and writing English, especially regarding activities impacting safety or security
• Strong analytical and interpersonal skills
• Advanced spreadsheet skills (pivot tables, v-lookups, managing large data sets)
• Intermediate skills in word-processing and presentation software
• Strong project and time management skills
• Resourcefulness, independence, and good judgment
• Professional handling of confidential information
• Flexibility and adaptability to changing demands

Nice to Have

• Experience with data analysis and report creation
• Experience in healthcare or hospital settings
• Knowledge of financial tracking and budgeting

Qualifications

• Educational background: Bachelor's degree
• Work experience: Two years in related discipline with project management experience

Benefits & Perks

• Not specified in the description