Project Specialist

About the Role

Key Responsibilities

• Responsible for helping to monitor and coordinating projects from start to finish by supporting and working cooperatively with the Sr Construction Manager to eliminate blockers in all activities and approvals.
• Assist Sr. Construction Manager on our DOE Program.
• Read and understand the scope of this DOE IDIQ contract.
• Collaborate with Sr. Construction Manager as well as engineers, architects, suppliers, and contractors etc. to understand the specifications of the project.
• Review project management procedures with all parties involved, i.e., submittals, invoices, RFIs, change orders, close-out documents, etc.
• Schedule and facilitate comprehensive pre-job planning meetings to review estimates, plans and specs with the Sr Construction Manager, estimators, and superintendents.
• Coordinate the submittals of all documents.
• Follow up in a consistent and timely manner to ensure approval within the project schedule.
• Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance.
• Prepares and uploads all meeting agendas, meeting summaries and any actionable items to the SharePoint site.
• Manage the set-up of productivity reporting.
• Help review all scope/spec revisions for changes in cost and schedule.
• Proactively manage the change-order process and work closely with the Sr. Construction Manager to ensure documentation is organized and complete.
• Monitor weekly reports as required by contract DOE & Arctic Peak subcontractor productivity reports.
• Help the Sr. Construction Manager update the schedule often with the superintendent to accurately reflect changes in scope/time and actual progress.
• Schedule a post-job review on every project to identify and document 'lessons learned' as well as 'project victories.'

Requirements

• BS in Business Administration, Management, or related field, or 3 years relevant field experience.
• CAPM, PMP or equivalent certification preferred.
• Possess good oral and written communication skills.
• Experience assisting in general office operations and strong knowledge of MS Office Suite; Word, Excel, PowerPoint, etc.
• Experience in government contracting, encompassing budget and financial work management, personnel management, reviewing Statement of Work (SOW), understanding the projects (records, proposals, subject matter experts, planning factors and/or training) and the direct impact they have on the operations and missions of our customers.
• Excellent organizational and time-management skills.
• Effective use of interpersonal skills and ability to work independently.

Nice to Have

• None specified in the description.

Qualifications

• BS in Business Administration, Management, or related field, or 3 years relevant field experience.
• CAPM, PMP or equivalent certification (preferred).

Benefits & Perks

• Access to comprehensive benefits and competitive pay.
• Growth opportunities and excellent retirement options.