Project Specialist- Facilities Department

About the Role

Key Responsibilities

• Facilitates open, professional communication to achieve mutual understanding and promote work efforts and problem resolution.
• Participates in, and may direct, problem definition and resolution activities while maintaining confidentiality.
• Effectively communicates with key contacts to obtain information related to strategic initiatives and presents information to management to support decision-making.
• Collaborates to foster healthy relationships in the work environment and contributes to improvement of department scores for employee engagement.
• Conserves management's time by researching, analyzing information, and preparing complex confidential correspondence and presentation materials.
• Coordinates meetings relevant to project scope, prepares meeting minutes and materials, and maintains confidential documents.
• Serves as support to interprofessional workgroups, assists during audits, and collaborates with other entity operations staff.
• Manages and completes projects within the department, tracks and documents data, updates project progress, and maintains accurate records.
• Performs data analysis, creates reports and spreadsheets, and utilizes technology resources for projects.
• Ensures quality and timely execution of project deliverables, coordinates multiple deadlines, and maintains associated paperwork and documentation.
• Assists in the preparation, tracking, and projection of the department's annual operating budget and other activities.
• Provides monthly reports and verifies transactional accuracy with relevant departments.
• Identifies learning needs, seeks continuing education, and participates in performance improvement projects.

Requirements

• Bachelor's degree
• Two years of experience in a related discipline including one year of project management experience
• Demonstrates skills and competencies necessary to safely perform the job, assessed through ongoing evaluations
• Proficiency in speaking, reading, and writing English, especially regarding activities impacting safety or security
• Ability to effectively communicate with patients, physicians, family members, and co-workers with a customer service focus
• Strong analytical and interpersonal skills
• Advanced spreadsheet skills (e.g., pivot tables, v-lookups, managing large data sets)
• Intermediate word-processing and presentation software skills
• Strong project and time management skills
• Resourcefulness, independence, and good judgment
• Professional handling of confidential information
• Flexibility and adaptability to changing demands

Nice to Have

• Experience with data analysis and report creation
• Experience in healthcare or hospital environment
• Knowledge of budget development and monitoring

Qualifications

• Bachelor's degree
• Two years of related experience including project management

Benefits & Perks

• Not explicitly specified in the description