Seasonal Coordinator, Media Credentials

Academy Of Motion Picture Arts And Sciences

Los Angeles, CA

Temporary

Mid Level

48k-48k

12 days ago

Job Description

About the Role

The Academy is seeking an events professional for the position of Coordinator, Media Credentials. In this role, you will be instrumental in coordinating and managing the Oscars media credentialing process, along with all related logistical matters. Your close collaboration with the Academy’s domestic and international press partners and the Academy Communications team will ensure efficient, accurate, and accessible Oscars media coverage. This position requires you to thrive in a fast-paced environment, handling multiple assignments with tight deadlines. Your resourcefulness, problem-solving abilities, and the capacity to work independently and with others at all levels will be key to your success.

Key Responsibilities

Maintain press credential applications, files, and information management systems.
Act as initial point-of-contact for on-site media, handling or redirecting all inquiries as needed.
Provide approved media applicants with all necessary forms and instructions.
Contribute significantly to the administration of the Oscars Virtual Press Room during Oscars Week and Oscars Sunday.
Maintain a database of all media applicants and corresponding approved teams and individuals for credentialing.
Manage and reconcile all media credential assignments.
Quickly provide all press with widely used media resources such as the Oscars Media Guide, news coverage agreements, and pool feed circuits.
Handle media logistics such as press parking, pool feed access, and Press Rooms coordination.
Liaise between Media and Telecommunications vendors, providing all approved Media with order forms for equipment and connectivity.
Represent the Academy Media Operations and Communications teams in the Credentials Operations office during Oscars Week.
Assist with Oscars Sunday press activities, including the press Photo Room, Interview Room, and media workspaces of the Loews Hotel.
Assist with related PR and Awards events, including Oscars Nominations Announcement and Nominees Luncheon.

Requirements

A bachelor’s degree or equivalent experience.
2-3 years related experience in the events management/production or media relations fields.
Excellent administrative, organizational, and time management skills.
Efficient written and verbal interpersonal and communication skills.
Exceptional attention to detail with high accuracy in data management and discretion with sensitive data.
Intermediate proficiency with computer software programs, including Word, Excel, and Airtable.
Above-average knowledge of data manipulation and reporting.
Ability to multitask multiple projects in a fast-paced environment.
Full vaccination against COVID-19, including booster vaccinations if applicable.