Sr. Project Manager

About the Role

Key Responsibilities

• Serve as an independent liaison and communication hub among all agency team members
• Organize, manage, and oversee each step of the strategy and creative development process, including legal reviews and Veeva uploads from project setup to delivery across all mediums
• Schedule and facilitate key touchpoint meetings, including kick-offs, internal reviews, and development checkpoints
• Scope projects, estimate resource time, create detailed project plans and schedules, and manage timelines throughout each project's lifecycle
• Manage and prioritize team assignments with clear tasks for daily deliverables using agency tools and effective verbal communication
• Collaborate with Project Managers, Broadcast Producers, Print Production, Media, and Analytics to coordinate schedules, budgets, deliverables, and approval processes
• Forecast future deliverables based on project scope and schedules
• Review and comprehend media plans and communicate necessary specifications to creative and studio teams
• Notify the team if a project deviates from scope or original parameters
• Lead contingency planning, problem resolution, and recommend solutions to maintain schedules, budgets, and quality deliverables
• Track actual hours against estimated project plans and generate reports as needed
• Oversee workflow capacity based on project plans, staff assignments, and capabilities, collaborating with the Department Director to manage resources
• Manage project out-of-pocket estimates and purchases within assigned budget parameters
• Develop, manage, and enforce a rigorous internal approvals process throughout the project lifecycle
• Ensure adherence to proofing processes, brand guidelines, and quality standards on all projects
• Keep the Department Director informed of project progress and raise concerns promptly
• Maintain the Webvantage database with up-to-date records of each project's lifecycle and share information as necessary
• Implement agency workflow processes and quality assurance procedures to ensure successful execution aligned with agency goals and client satisfaction
• Provide insights on process improvements and resource/tool opportunities
• Update the status of projects on the Agency status report and ensure proper organization of project naming in the Studio Server archive
• Set up, attend, and actively participate in all necessary weekly status meetings

Requirements

• 5-7 years of project management experience in pharma or life sciences, preferably from an advertising agency
• Bachelor's degree or equivalent work experience
• Excellent understanding of all production disciplines: print, digital, media (including social) & broadcast/video
• Excellent experience in media and analytics strategy and execution
• Experience using project management software (Smartsheet), Veeva, and the PRC review process
• Self-motivated, quick, and assertive
• Detail-oriented and organized, with exceptional time management skills
• Excellent written and oral communication skills
• Proficient in Google Suite and Adobe Acrobat Professional
• Working knowledge of InDesign, Photoshop, and Illustrator is a plus

Nice to Have

• Working knowledge of InDesign, Photoshop, and Illustrator

Qualifications

• Bachelor's degree or equivalent work experience

Benefits & Perks

• Meaningful Medical, Dental, Vision, Life Insurance
• 401K
• Lifestyle Spending Account
• Employer Paid Life & Disability Insurance
• Flexible Time off & Holidays
• Many other benefits and rewards