US Oncology, Marketing Operations Specialist

About the Role

Key Responsibilities

• Oversee end-to-end sponsorship payment processing for field exhibits, state society membership, and marketing sponsorships, ensuring compliance with finance protocols.
• Serve as the primary point of contact for field representatives and associations, providing updates on payment status and support.
• Lead the onboarding and setup of new vendors within internal finance systems, ensuring timely activation and adherence to procurement guidelines.
• Investigate and resolve payment discrepancies or delays by partnering with finance, procurement, and external vendors.
• Manage sponsorship-related budget lines, ensuring accurate reconciliation and tracking of expenses monthly, including weekly expense report submissions.
• Design and deliver monthly financial and operational reporting and dashboards for leadership, providing insights into trends and budget alignment.
• Oversee the SharePoint Site content, ensuring it is current, accurate, and engaging, and improve site functionalities.
• Manage onboarding and offboarding tasks such as employee notifications, rewards portal setup, distribution list management, and field exhibit kit shipment.

Requirements

• Bachelor's Degree
• Minimum of 3-5 years' experience in pharmaceutical or biotech industry with experience in marketing operations
• Proven project and vendor management skills including budget management, planning, and logistics execution
• Proficiency in MS Teams, Outlook, Word, Excel, PowerPoint, SAP, Ariba, Concur, SharePoint, and Smartsheets
• Experience managing multiple projects with diverse stakeholders
• Strong organizational and communication skills, both written and verbal
• Ability to develop creative approaches and problem solve
• Strong attention to detail and ability to multi-task in a fast-paced environment
• Positive attitude, energetic, and proactive
• Ability to commute to Boston, MA 02210

Nice to Have

• Experience with pharmaceutical industry (preferred)
• Experience with vendor management and project management (preferred)
• Experience with SharePoint, SAP, Ariba, Concur, and Smartsheets (preferred)

Qualifications

• Bachelor's degree

Benefits & Perks

• Health insurance
• Dental insurance
• Vision insurance