Administrative Assistant, Marketing

About the Role

Key Responsibilities

• Support the Texas Marketing team by updating and maintaining project, employee, and client data in Microsoft D365 (marketing database).
• Prepare expense reports and book travel.
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons.
• Support conference and event planning efforts.
• Assist with production of proposals, leave behinds, reports, etc. as needed.
• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals.
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts.
• Print and bind large, technical documents.
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator.
• Coordinate conference rooms, meetings, and staff calendars.
• Coordinate and arrange FedEx and courier delivery services.
• Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.).
• Perform additional duties as assigned.

Requirements

• Minimum of 2 years' experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Detail-oriented.
• Strong organizational skills and multi-tasking abilities.
• Ability to work under tight deadlines and handle multiple assignments concurrently.
• Positive attitude/support mentality.
• Team player.

Nice to Have

• A/E/C (Architecture/Engineering/Construction) industry knowledge or experience.