Assistant, Brand Partnerships and Ad Sync

About the Role

Key Responsibilities

• Provide administrative support for the Department Head and the department, including scheduling meetings, managing calendars, booking travel, processing expense reports, welcoming visitors, invoicing, and mailings.
• Create and design digital e-blasts and marketing materials for distribution to partners weekly.
• Compile and maintain the department's asset library, including audio files, writer/publisher info, metadata, lyrics, artwork, by coordinating with various departments.
• Gather assets needed for pitches and blasts.
• Assist with compiling curated playlists, creative briefs, and proactive pitching requests.
• Know the Warner Records song catalogs thoroughly and stay current with new signings and songs.
• Research brands and ad campaigns, and pitch for opportunities.
• Attend and take notes during artist and brand meetings.
• Liaise with internal departments to gather artist information.
• Coordinate ticket solicitations and communications for the department.
• Update and maintain contact lists, release schedules, rosters, reports, and documents.
• Track upcoming music releases and coordinate advances for the sync team.
• Attend marketing meetings and communicate key release/project info with the team.
• Help oversee, hire, and manage the department's internship program.
• Represent the team and work at brand events such as concerts, showcases, listening events, and mixers, including after hours.

Requirements

• Bachelor's degree is strongly preferred.
• Highly organized and very detail oriented.
• Strong verbal and written communication skills.
• Excellent at time management, with a robust work ethic and high attention to detail.
• Creative problem solver who is proactive, strategic, and analytic.
• Self-starter, self-motivated, and responsible for tasks.
• Detailed knowledge of Canva and DISCO.
• Experience in creating visually compelling reports and creative decks.
• Flexibility and adaptability to changing situations.
• Ability to anticipate needs and create efficient processes.
• Understanding of handling and safeguarding confidential information.
• Proficiency with Google Workspace.
• Genuine love of music sync, active concert goer, and music listener.
• Willingness to attend events after hours.

Nice to Have

• Previous industry experience in sync licensing, music supervision, or an administrative position in entertainment.
• Thorough understanding of sync licensing and publishing.
• Passion for music and entertainment.
• Enjoyment of concerts, making playlists, and sharing music.
• Understanding of social media platforms for promotion.
• Natural affinity toward pop culture.

Qualifications

• Educational background with a preference for a Bachelor's degree.

Benefits & Perks

• Salary range of $17.95 to $22.00 hourly.
• Includes benefits outlined in the 2025 Benefits At A Glance document.