Executive and Marketing Coordinator

About the Role

Key Responsibilities

• Manage CEO, VP Marketing, and Executives' calendars, travel arrangements, and expense reports.
• Support Marketing team with research, memos, data entry, file maintenance, presentations, and project assistance.
• Handle meeting logistics including notices, agendas, materials, and minutes, and maintain documentation in SharePoint.
• Screen mail and visitors for the Marketing team, greet guests, and ensure meeting needs are met.
• Serve as a liaison between the Marketing team and internal/external parties, providing assistance and directing inquiries as needed.
• Coordinate department meetings and events, including venue, vendors, reservations, and supplies.
• Manage multiple priorities, meet deadlines, and deliver high-quality results consistently.
• May perform other duties as assigned.

Requirements

• 2+ years supporting executives or in marketing administration.
• Proficiency in assisting executives and HR with professionalism, accuracy, discretion, and confidentiality.
• Strong organizational skills for managing multiple projects independently.
• Excellent written, oral, and interpersonal communication skills.
• Advanced PC software skills including Word, Excel, Access, and PowerPoint.
• Full-time availability with flexibility for company events and overtime when necessary.
• The position requires onsite presence for 4-5 days a week depending on weekly needs, as well as offsite presence for special activities and events.

Nice to Have

• Experience with SharePoint or similar document management systems.
• Experience in automotive or corporate marketing environments.
• Ability to adapt to a fast-paced, dynamic work environment.

Qualifications

• Supporting experience with executives or in marketing administration.
• Proficiency in Microsoft Word, Excel, Access, and PowerPoint.
• Strong organizational and communication skills.
• Full-time availability and flexibility for company events.

Benefits & Perks

• Comprehensive healthcare coverage, including medical, dental, and vision plans.
• Discounted Employee Lease Car program, covering insurance, maintenance, and registration fees, with no down payment or credit check required.
• 401(k) with Company match and annual contributions based on years of service.
• Professional development opportunities, including training, tuition reimbursement, and employee resource groups.
• Up to 30 days of paid time off, including holidays, vacation, and other leave options.
• Hybrid working environment (~2 days remote, 3 days in-office) at our modern Franklin, TN office.
• Collaborative workspace fostering open idea exchange.