Marketing Operations and Business Affairs Manager

About the Role

Key Responsibilities

• Draft, review, and negotiate contracts, statements of work (SOWs), non-disclosure agreements (NDAs), talent releases, and vendor agreements.
• Track contract milestones such as renewals, option periods, and payment terms, and flag upcoming deadlines.
• Collaborate with Finance and ECD to manage freelance budgets, track annual spend, and generate purchase orders for freelance hires.
• Review invoices from vendors, talent, and production partners for accuracy and compliance with negotiated rates.
• Coordinate rights and clearances for music, stock imagery, footage, trademarks, and talent likenesses, maintaining proper documentation and renewal schedules.
• Serve as the business-affairs point-of-contact for vendors and talent representatives, negotiating rates, delivery schedules, and usage rights.
• Monitor adherence to internal policies and external regulations, flagging and escalating potential risks such as budget overages or regulatory issues.
• Identify bottlenecks in contract turnaround, invoicing, or clearance workflows and recommend process improvements.
• Implement and maintain trackers, templates, and SOPs to streamline operations.
• Partner with Creative, Account Management, Production, and Proofreading teams to align on timelines, deliverables, and contractual requirements.
• Generate reports on contract statuses, spend forecasts, and clearance inventories, and maintain organized digital documentation.

Requirements

• Experience supporting a creative team on licensing and contract business needs.
• Ability to draft, review, and negotiate contracts, SOWs, NDAs, and vendor agreements.
• Experience managing budgets, tracking spend, and generating purchase orders.
• Knowledge of rights and clearances for music, imagery, footage, trademarks, and talent likenesses.
• Strong vendor and talent relations skills, including negotiation of rates and usage rights.
• Understanding of compliance and risk management related to advertising, data privacy, and regulatory standards.
• Excellent organizational skills to maintain documentation and workflows.
• Ability to collaborate cross-functionally and communicate effectively with multiple teams.

Nice to Have

• Experience working in a marketing or creative agency environment.
• Familiarity with legal and contractual terminology related to licensing and production.
• Knowledge of project management tools and workflow optimization.

Qualifications

• Previous experience supporting licensing, contracts, or business affairs in a creative or marketing setting.

Benefits & Perks

• Medical, dental, and vision insurance.
• Federal and state leave programs.
• Opportunity to work remotely.