Project Coordinator

About the Role

Key Responsibilities

• Prepares weekly, monthly, and project specific work order reports including weekly timesheets and progress reports.
• Daily tracking of technician hours, per activity and provide daily reports to field technicians and project manager.
• Daily updates the project's field parts log and provides daily reports to the project manager.
• Daily updates to the Department's ticket management system (OTM), including but not limited to Contractor Response time Report and Archive Ticket Reports.
• Daily updates to the project Device Master List.
• Daily updates to the Department's Final Repair Reports.
• Monthly creation of dashboard and/or information related to the Monthly report.
• Assists with shipping, receipt of shipments, and job code tracking of material.
• Completes permit forms and applications from information provided by staff.
• Contacts rental agencies to schedule Maintenance of Traffic devices, equipment, and supplies, as required.
• Other coordination activities as assigned by the PM or their assigns.
• Manages employee time sheets and daily reports.
• Maintains office records, both paper and electronic formats.
• Assist in monitoring the health of ITS using the Department's ticket management system (OTM).
• Report and escalate issues to management as needed.
• Assist in the creation and maintenance of comprehensive project documentation, plans, and reports.
• Participates and documents via notes in conferences and meetings and distributes as required.

Requirements

• High School Diploma is required.
• Typically requires 2-5 years of relevant experience.
• AA Degree in Business or equivalent work experience may be substituted in lieu of degree.
• Follows policies and procedures.
• Excellent computer skills (use and operation of systems in a network and cloud environment).
• Direct MSOffice experience (Word, PowerPoint, Excel etc.).
• Computer skills and use of financial type systems.
• Excellent written and verbal communication skills.
• Solid organizational skills including diligence and multitasking skills.
• Ability to exercise good judgment, tact and diplomacy in all customer and employee dealings.

Qualifications

• High School Diploma or equivalent
• 2-5 years of relevant experience