Project Coordinator

About the Role

Key Responsibilities

• Follow safe work practices that align with company safety programs and client site policies to ensure a Stay Accident Free Every Day culture.
• Promote company core values to strengthen and protect our culture.
• Support project delivery and management with day-to-day administrative tasks.
• Process and monitor timecards and labor hours, assigning them to the correct projects and cost codes.
• Organize, attend, and actively participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare presentation materials and content (Microsoft PowerPoint proficiency required).
• Maintain accurate and organized project documentation.
• Chair and facilitate meetings when needed; distribute meeting minutes to team members.
• Coordinate travel arrangements for technicians.
• Assist with procurement, inventory tracking, and material management.
• Track labor production rates for project teams.
• Collaborate with departments across the organization as needed.
• Support HR functions for union technicians, including onboarding, equipment ordering, and assisting with mandatory trainings.

Requirements

• Minimum 5 years' experience in a similar role (construction industry preferred).
• Knowledge of various contracting and project delivery methods: lump sum, fixed price, cost-plus, GMP, unit price/rate, design-build, time and material.
• Professional, effective communicator with all levels of employees, vendors, and clients.
• Adaptable and positive under changing priorities and time constraints.
• Strong oral/written communication, organization, and customer service skills.
• Confident presenting to groups of various sizes.
• Detail-oriented, disciplined, and self-motivated.
• Skilled in resource organization and setting priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio) and experienced with Bluebeam, Procore, Textura, or similar platforms.

Nice to Have

• Experience with union personnel is a plus but not required.

Qualifications

• Experience in a similar role for at least 5 years
• Knowledge of construction project delivery methods

Benefits & Perks

• Competitive compensation
• Opportunities for career growth
• Support for high-profile projects
• Work on projects across multiple sites with up to 5% travel