Project Specialist - Anesthesia (Medical Center)

About the Role

Key Responsibilities

• Facilitates open, professional communication to achieve mutual understanding and promote work efforts and problem resolution.
• Participates in, and may direct, problem definition and resolution activities, maintaining customer confidence and protecting operations by keeping information confidential.
• Effectively communicates with key contacts to obtain information related to strategic initiatives and presents information to management to support decision-making.
• Coordinates meetings relevant to project scope, prepares meeting minutes and materials, and performs complex administrative activities.
• Serves as support to interprofessional workgroups throughout all HM entities, assisting during internal audits and collaborating with other entity operations staff.
• Manages and completes projects within the department, tracking and documenting data, project progress, and maintaining accurate records.
• Performs data management and analysis, creates reports and spreadsheets, and utilizes technology resources for projects.
• Ensures quality and timely execution of project deliverables, coordinates multiple deadlines, and tracks all metrics related to activities.
• Assists in the preparation, tracking, and projection of the department's annual operating budget and other activities, providing support in development and monitoring.
• Provides monthly reports and verifies department transactional accuracy with applicable departments.
• Identifies learning needs, seeks continuing education, and participates in performance improvement projects.

Requirements

• Bachelor's degree
• Two years of experience in a related discipline including one year of project management experience
• Demonstrates skills and competencies necessary to safely perform the job, assessed through ongoing evaluations.
• Proficiency in speaking, reading, and writing English, especially regarding activities impacting safety or security.
• Ability to effectively communicate with patients, physicians, family members, and co-workers with a customer service focus.
• Strong analytical and interpersonal skills.
• Advanced spreadsheet skills (e.g., pivot tables, v-lookups, managing large data sets).
• Intermediate word-processing and presentation software skills.
• Strong project and time management skills.
• Resourcefulness, independence, and good judgment in problem-solving and meeting objectives.
• Professional handling of confidential/sensitive information.
• Flexibility and adaptability to changing demands.

Nice to Have

• Experience with data analysis and report creation.
• Experience in healthcare or medical center environment.

Qualifications

• Educational background: Bachelor's degree.
• Work experience: Two years in a related discipline, including project management.

Benefits & Perks

• Not explicitly specified in the description.