Project/Service Coordinator

About the Role

Key Responsibilities

• Supports Project Managers, Operations Leaders, and other Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Processes customer PO's as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitors and reports project status to Project Managers, Directors, Account Managers, and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Performs other duties as assigned

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR
• Associates degree; minimum of 4 years of experience OR
• High school diploma; minimum of 6 years of experience
• Experience in project coordination, budget/accounting coordination, financial management, tracking & analysis, and operational report application
• Experience in project management and/or operations management, or related industry experience
• Experience working in Project Management applications and ERP software (Microsoft Project, Primavera, Deltek)
• Proficient with MS Office tools (Word, Excel, Outlook) and ability to manage and analyze large quantities of data
• Knowledge of both theoretical and practical aspects of project management
• Experience with subcontractor management and/or procurement, technical projects, and/or field construction operations
• Experience with conflict management, risk management, and change management

Nice to Have

• Experience with subcontractor management and/or procurement
• Experience with technical projects and/or field construction operations
• Knowledge of conflict management, risk management, and change management

Qualifications

• Minimum of 2 years of experience with a Bachelor's degree in relevant fields
• Minimum of 4 years of experience with an Associates degree
• Minimum of 6 years of experience with a High school diploma

Benefits & Perks

• Medical, Dental, Vision, Life Insurance
• Short and Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Parental Leave
• Paid time off and Holidays